Maintenance Planner, Dec

Primient•Decatur, IL

1d•Onsite

About The Position

The Maintenance Planner contributes to a high level of productivity and efficiency within the maintenance department by providing written job plans for work originating from requests, preventative plans, and predictive monitoring. Plans will include details such as proper procedures as well as labor, time, parts, tools, access, and permitting required. Works closely with Operations, Engineers, Quality and other internal customers to ensure that detailed maintenance activity schedules are met. Develops and monitors area shutdown planning as applicable and addresses capacity issues with both internal and external customers. Works closely with all site functions to develop procedures and work practices.

Requirements

Bachelor's Degree in an Engineering or Technology related field preferred, with five - eight years of related professional experience in a heavy industrial environment working with mechanical maintenance or engineering teams
Experience using CMMS for maintenance planning, scheduling, and execution
Not be bound by a job description and be able to flex to other positions as needed to meet departmental KPIs and goals.
Must be self-motivated, diligent, detail oriented, and possess very strong time management discipline
Ability to read and interpret prints, schematics, assembly drawings, and machine manuals
Strong writing skills; must be able to communicate instructions and procedures clearly to skilled crafts
Good interpersonal skills and willingness to accept and act upon feedback from others
Basic computer proficiency including Microsoft Office and Outlook e-mail
Prior maintenance planning experience a must
Familiarity with SAP maintenance system is preferred but not required

Responsibilities

Daily management to maintain 2-4 week complete ‘ready’ back log that is in alignment with production needs.
Ensure compliance with all safety policies and procedures
Plan maintenance jobs for assigned plant areas including all details needed to schedule and execute each job - procedures, labor, time, parts, tools, access, permitting, etc.
Partner closely with maintenance supervisors for assigned areas each day to maintain proper priority for planning workflow
Incorporate feedback on completed planned jobs from maintenance supervisors, reliability team, mechanics, maintenance storage, operations, and skilled crafts to create a continuous improvement loop for job plans and planning procedures
Build and maintain database of job plans
Provide daily communications with a wide range of plant personnel
Provide labor and costs estimates
Maintain advance planning visibility: 1 week out: 100% planned 2 weeks out: 50% planned
Identify and verify all required resources for non‑breakdown work, including: Materials Specialty tools Shared and specialty services
Define job scope, estimate labor hours, and determine job duration.
Kit all required parts for the following week and ensure they are staged in designated drop zones prior to execution.
Identify scaffold requirements at least one week in advance. Coordinate with the scaffold foreman to ensure scaffolds are installed and ready before the job start date.
Establish a prioritizing partnership with the Operations Maintenance Coordinator.
Align preventive maintenance activities within the department and across other departments.
Prepare and distribute complete job packets to Supervisors prior to work execution.
Gather post‑job feedback to improve execution standards and planning accuracy.
Maintain accurate equipment data, procedures, and planning documentation.
Manage the SAP work order backlog using standard status codes
Lead backlog review meetings with the Planning & Scheduling Team as needed to ensure backlog relevance and accuracy.
Align the Planning & Scheduling Team on work order job scope.
Provide daily open SAP notification lists to the Operations Day Resource.
Develop weekly (5‑day) area maintenance schedules using work order priority ranking.
Adjust schedules in Prometheus as required.
Lead weekly scheduling meetings and communicate schedules to Maintenance, Operations, and Engineering.
Assist in obtaining materials or services for planned work not readily available at the job site, as needed.