Maintenance Planner/Scheduler

HelloFresh • Aurora, CO

10d

About The Position

The Maintenance Planner/Scheduler is a critical role within HelloFresh’s maintenance organization and associated brands. The position reviews work requests, evaluates scope, allocates resources, and coordinates activities with impacted teams to minimize downtime and business interruptions while making efficient use of labor and materials. It also maintains accurate asset metadata and develops robust job plans to support data integrity. The role works closely with site, regional, and organizational maintenance leadership to keep operations running smoothly and to help align people and processes with company principles.

The schedule is Monday through Friday, 6:00 a.m. to 2:30 p.m. The role requires working in cold environments. The listed Illinois pay range is $39.75–$39.75 USD per hour. The company notes that responsibilities may be adjusted, modified, or reassigned to meet changing business needs, operational requirements, or other factors.

Requirements

• At least 5 years of progressive experience in a maintenance environment, preferably in maintenance planning and scheduling.
• High school diploma or equivalent education or experience.
• Experience with material handling equipment systems and a basic understanding of installation, operation, and general maintenance best practices.
• Proficient or advanced knowledge of CMMS systems; FMX and/or Fiix preferred.
• Proficiency with standard office administrative software for documents, spreadsheets, and presentations, such as MS Office or Google software suite.
• Ability to review data for accuracy, anomalies, and trends and discuss findings with maintenance leadership.
• Excellent verbal and written communication skills.
• Ability to read and understand drawings, schematics, and diagrams.
• Ability to multitask when needed.
• High level of integrity and ethics, and excellent follow-through.
• Ability to work in cold environments.

Nice To Haves

• Experience with maintenance planning and scheduling.
• Knowledge of FMX and/or Fiix CMMS systems.

Responsibilities

• Forecast preventive maintenance work and balance daily workloads based on available labor and materials.
• Review incoming maintenance requests and evaluate criticality, work scope, and required resources, consulting technicians or management as needed.
• Evaluate equipment and request scope, and document clear, concise job plans that specify requirements for effective job completion.
• Evaluate safety hazards and PPE requirements to account for the safety of maintenance staff and building associates.
• Estimate required labor, materials, and tools; confirm availability before scheduling; and gather relevant documentation such as drawings and manuals for the job package.
• Coordinate with the site inventory specialist or site leadership to ensure required parts are kitted and booked against the correct work request before scheduling.
• Communicate schedules and work details to site operations and maintenance leadership and other impacted parties, and coordinate changes when needed.
• Regularly review and report work backlog to management to support on-time completion of work requests and predictive and preventive maintenance tasks.
• Review downtime data and identify potential warranty issues, escalating them to site maintenance leadership and, when relevant, the inventory specialist.
• Verify equipment records and metadata by auditing equipment lines against CMMS equipment lists and confirming asset identification and location.
• Create and enroll new equipment in the CMMS and ensure metadata is complete.
• Work with site maintenance leaders and technicians to continuously improve the planning process and job plans.
• Collaborate with other planner/schedulers across the network to share best practices, experiences, and knowledge.
• Perform related duties as requested, including training new MRE staff, assisting Business Operations leaders with CMMS use, and supporting new-building launches.

Benefits

• 401K company match that vests immediately upon participation.
• Generous PTO and additional sick leave.
• Comprehensive health and wellness benefits, with options at $0 monthly, effective the first day of employment.
• Up to 85% discount on HelloFresh meal-plan subscriptions, including HelloFresh, Green Chef, Everyplate, and Factor_.
• Access to Employee Resource Groups open to all employees, including groups pertaining to BIPOC, women, veterans, parents, and LGBTQ+.
• Inclusive, collaborative, and dynamic work environment within a fast-paced, mission-driven company.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED