Maintenance Planner/Scheduler

HelloFresh • Aurora, IL

7d • Onsite

About The Position

The MRE Planner/Scheduler is a critical role within the maintenance organization of HelloFresh and our associated brands. This role is responsible for properly reviewing work requests, evaluating scope, allocating resources, and working with impacted teams to schedule associated activities in a way that avoids costly downtime and interruptions to business operations while ensuring optimized use of our labor and material resources. Periodic review of asset metadata and development of robust job plans are critical to keep our systems accurate and our data integrity strong. This position works closely with maintenance site, regional, and organizational leadership to keep maintenance operations running smoothly. The ideal candidate will immerse themselves in the HelloFresh DNA and will help drive our people and processes to reflect our company principles. Shift is based on business needs.

Requirements

• 5+ years of progressive experience in a maintenance environment, preferably with planning and scheduling
• A high school diploma or the equivalent education / experience.
• Experience with material handling equipment systems, with a basic understanding of installation, operation, and required general maintenance best practices.
• Proficient/Advanced knowledge of CMMS systems, preferably FMX and/or Fiix.
• Proficient in the use of standard office administrative software including document, spreadsheet, and slide presentation software (like MS Office or Google software suite).
• Proficient in reviewing data for accuracy, anomalies, and trends, and being able to discuss findings with maintenance leadership.
• Excellent verbal and written communication skills.
• The ability to read and understand drawings, schematics, and diagrams.
• The ability to multitask when needed.
• A high level of integrity and ethics, and excellent follow-through.
• The ability to work in cold environments.

Responsibilities

• Forecasting PM work and properly load balancing daily workload allotment based on available labor and material resources.
• Reviewing incoming maintenance requests and, with the assistance of site technicians and/or management as needed, evaluating criticality, work scope, and needed resources.
• Evaluating equipment and/or request scope and documenting in clear, concise, and descriptive job plans all of the requirements to complete the job effectively.
• Evaluating safety hazards and PPE requirements to ensure the safety of all maintenance staff and building associates is taken into consideration.
• Estimating required labor, materials, and tools needed, and ensuring availability prior to scheduling. This includes gathering any documentation (drawings, manuals, etc.) and ensuring that they are included as part of the job package.
• Asking for assistance from technicians and/or site maintenance management as needed.
• Working with the site inventory specialist or site leadership to ensure that required parts are properly kitted and booked against the proper work request prior to scheduling.
• Communicating with site operations and maintenance leadership to ensure work is scheduled, and that all impacted parties are aware of what is being done and when. If adjustments need to be made, communicate to and work with all impacted parties.
• Reviewing and reporting work backlog to management regularly to drive on-time completion of all work requests and predictive/preventive maintenance tasks.
• Reviewing downtime data and reviewing potential warranty issues. Escalating potential warranty issues to the site maintenance leadership and the inventory specialist (as needed for part warranty issues).
• Ensuring equipment records and metadata are correct and performing audits by walking equipment lines and checking against CMMS equipment lists to ensure that all asset data is correctly identified and in the location identified within the CMMS database.
• Creating/enrolling new equipment to CMMS and ensuring completeness of metadata.
• Communicating with site maintenance leaders and technicians to continuously improve the planning process and associated job plans.
• Working with other planner schedulers in the network to leverage best practices, share experiences, and help educate each other.
• Being open to other related duties as requested, such as participating in training of new MRE staff, assisting Business Operations leaders with proper use of the CMMS system, and helping launch new buildings as we continue to grow as a company.

Benefits

• Competitive hourly rate
• 401K company match that vests immediately upon participation
• Generous PTO and additional sick leave
• Comprehensive health and wellness benefits with options at $0 monthly, effective first day of employment
• Up to 85% discount on subscriptions to HelloFresh meal plans (HelloFresh, Green Chef, Everyplate, and Factor_)
• Access to Employee Resource Groups that are open to all employees, including those pertaining to BIPOC, women, veterans, parents, and LGBTQ+
• Inclusive, collaborative, and dynamic work environment within a fast-paced, mission-driven company that is disrupting the traditional food supply chain

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED