Maintenance Planner & Scheduler

Bacardi • Jacksonville, FL

2d

About The Position

This role owns and continuously improves the Work Order Management System and Process, providing strategic ownership and leading continuous improvement efforts. The position involves reviewing and evaluating planned notifications, determining their conversion to Work Orders based on operational priorities and technical requirements. The Maintenance Planner & Scheduler will administer the CMMS to ensure data integrity, system reliability, and accurate maintenance documentation, including equipment records, historical data, preventive/predictive tasks, and material requirements. A key responsibility is designing and implementing proactive, safe, and efficient weekly maintenance plans aligned with production priorities, equipment availability, environmental considerations, and organizational objectives.

Requirements

• Bachelor’s degree in engineering, Maintenance Management, or equivalent technical discipline
• 3-5 years’ experience in manufacturing environment maintenance planning/scheduling or reliability
• Advance with Microsoft Office Suite - Excel, Word, PowerPoint
• Proficient - CMMS (SAP PM).
• Proficiency in interpreting technical manual, diagrams, blueprints and/or schematics
• Experience with maintenance management systems- KPIs, preventive and predictive maintenance programs
• Knowledge of electrical Safety (NFPA70E), ISO 9000, GMP and HACCP
• High level of personal responsibility and accountability for results.
• Strong Interpersonal (Communication) and Resilience Skills
• Strong Teamwork and Collaborations Skills
• Strategic Thinking
• Analytical and Problem-solving skills:
• Detail Oriented
• Time Management and Organizational Skills:
• Ability to Define Priorities and Manage Several Tasks in parallel.
• Strong Commitment to Continuous Improvement and Competency Development
• Exhibit flexible approach and willingness to work off shifts to accomplish goals.
• Belonging: You have a strong capacity to create a culture of ‘Belonging’, where people feel appreciated for who they are, what they do, and who they can become
• Self-Awareness: You have high levels of self-awareness, are reflective and know yourself well, understanding both your own strengths and weaknesses and your impact on others
• People Agility: You bring a deep ability to understand and relate to people and navigate through tough situations to harness and multiply collective performance
• Results Agility: You demonstrate consistent delivery of results in first-time situations by inspiring teams, exhibiting a presence that builds confidence in yourself and others.
• Mental Agility: You can think critically to penetrate complex problems and expand the possibilities by making fresh connections. You think strategically whilst being execution focused and bring creativity to the challenges you’re presented with
• Change Agility: You have a deep natural curiosity, desire to experiment and ability to effectively deal with the heat of change. You have a growth and learning mindset: ready to test, stumble, learn and apply from experience

Responsibilities

• Owns and continuously improves the Work Order Management System and Process.
• Reviews and evaluates Planned Notifications and determines appropriate conversion to Work Orders based on operational priorities and technical requirements.
• Administers the CMMS to ensure data integrity, system reliability, and accurate maintenance documentation, including equipment records, historical data, preventive/predictive tasks, and material requirements.
• Designs and implements proactive, safe, and efficient weekly maintenance plans aligned with production priorities, equipment availability, environmental considerations, and organizational objectives.
• Defines the technical scope of work for maintenance activities by assessing job requirements and execution time, determining labor skillsets (internal/external), identifying and procuring materials/services and specialized tools, and conducting safety and risk reviews.
• Develops detailed job plans, including work instructions, technical documentation, schematics, and OEM references to support effective execution.
• Develops weekly maintenance schedules in collaboration with Production Planning, ensuring alignment with operational needs, safety requirements, and resource availability.
• Facilitates weekly planning and scheduling meetings to establish priorities, communicate status updates, and optimize maintenance activities to maximize equipment uptime.
• Communicates approved maintenance plans to stakeholders and ensures alignment across departments.
• Manages a structured, prioritized backlog by evaluating new requests, assessing urgency and impact, and coordinating with stakeholders to determine optimal sequencing for future execution.
• Develops, documents, and continuously improves maintenance strategies (i.e. preventive programs), and standardized processes.
• Provides indirect oversight of schedule adherence and ensures accurate completion and documentation of Work Orders.
• Supports developing and communication Maintenance Performance Indicators (KPI).
• Analyzes maintenance data, trends, KPIs, and technical feedback (OEM recommendation and team experience) to generate and optimize preventive maintenance schedules and job plans/work instructions for all assets to maximize equipment performance and reliability.
• Conducts periodic reviews of planning and scheduling processes to identify improvement opportunities and implement corrective actions.
• Monitors corrective work orders to identify recurring issues and recommend improvements related to safety, process efficiency, cost reduction, product quality, and energy performance.
• Fosters a culture of operational excellence by facilitating transparent communication and collaboration across maintenance, production, engineering, and other functional teams.
• Serves as a subject matter expert on CMMS/Fiori usage, maintenance planning processes, and reliability best practices, providing guidance and training to maintenance personnel.
• Supports MRO inventory management by identifying replenishment needs, evaluating stock levels, and recommending rationalization opportunities.
• Partners with Procurement to evaluate subcontractor services, negotiate cost-effective solutions, and manage ongoing vendor relationships and maintenance contracts.
• Contributes to the development of the maintenance budget and exercises oversight of maintenance-related expenditures.
• Monitors, analyzes, and reports on maintenance costs to identify opportunities for cost optimization and operational efficiency.
• Supports the Engineering Team in the planning, execution and closing of projects to ensure CMMS is updated with new equipment information, maintenance plans, job plans, etc.
• Active Participation in continuous Improvement Initiatives (BOS) to improve efficiencies, reduce waste or learn new skills.
• Ensures adherence to Company Global and Local policies and standards; federal, state, and local laws and regulations.
• Ensures compliance with Engineering and Maintenance Department procedures and work instructions including document management (documents, drawings, and diagrams are kept up to date).
• Contributes to the overall success of the Maintenance Department by performing other essential duties and responsibilities as assigned.

Benefits

• Competitive Pay Package
• Competitive Holiday/Paid Time Off, plus additional days offered ( i.e., volunteer day, allowing you to give back to the community)
• Retirement/Pension Plan
• Medical, Critical Illness, and Life Insurance
• Employee Assistance Programs
• Best-in-class, family-friendly, and inclusive leave policies

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level