Maintenance Operations Coordinator

360 Rail Services•Baytown, TX

2d•Onsite

About The Position

360 Rail Services is a nationally recognized railroad engineering, construction, maintenance, and professional services company providing solutions throughout the United States. We serve Class I railroads, short lines, industrial facilities, ports, transload terminals, and private rail owners by delivering engineering, construction, maintenance, inspection, surveying, simulation modeling, and project management services. As our company continues to grow, we are expanding our Texas operations and are seeking a highly motivated Maintenance Operations Coordinator to become a key member of our Maintenance Division. This position is ideal for someone who enjoys organizing projects, solving operational challenges, working with field personnel, and supporting the successful execution of construction and maintenance projects. The Maintenance Operations Coordinator serves as the operational hub of the Texas Maintenance Division, supporting the successful planning, coordination, and execution of maintenance projects from project startup through completion. Working closely with maintenance leadership, project managers, field crews, customers, vendors, and the Finance Department, this position coordinates project logistics, materials, equipment, subcontractors, purchasing, scheduling, estimating support, financial documentation, and customer communication. More than an administrative role, this position is a key operational partner responsible for improving communication between the office and the field, maintaining visibility into upcoming workload, supporting business growth, and helping ensure projects are executed safely, efficiently, on schedule, and within budget while providing a clear path for future leadership opportunities within the organization.

Requirements

Minimum of three (3) years of experience in construction operations, project coordination, project management, maintenance operations, heavy civil construction, railroad construction, industrial construction, utilities, or a related project-based industry.
Strong organizational and time management skills with the ability to manage multiple priorities simultaneously.
Excellent written and verbal communication skills with the ability to interact professionally with customers, vendors, subcontractors, field personnel, and management.
Strong problem-solving skills and the ability to work independently while supporting a fast-paced operations environment.
Experience coordinating project logistics, purchasing, subcontractors, vendors, equipment, materials, or project documentation.
Ability to read and interpret construction-related documents, schedules, and project information.
Valid driver's license with an acceptable driving record.
Ability to work Monday through Friday.
Experience using Microsoft Office applications (Excel, Word, Outlook, Teams) is required.

Nice To Haves

Experience with construction project management software, project scheduling software, customer relationship management (CRM) platforms, electronic document management systems, estimating software, purchasing systems, and inventory management systems is highly desirable.
Candidates who are comfortable learning and utilizing multiple technology platforms to support project execution and operations will be well suited for this position.
Experience supporting railroad maintenance, railroad construction, heavy civil construction, industrial construction, or similar field operations is highly preferred.
Candidates with experience coordinating field crews, equipment, subcontractors, material procurement, vendor relationships, project documentation, estimating support, customer communication, and operational planning will be especially successful.
Individuals who enjoy improving processes, supporting field operations, solving logistical challenges, and contributing to a team-oriented environment are encouraged to apply.

Responsibilities

Creating and maintaining projects within Procore.
Coordinating purchase orders, commitments, subcontract agreements, and project startup documentation.
Serving as the primary point of coordination between field crews, vendors, suppliers, project managers, and customers to ensure that labor, equipment, materials, trucking, lodging, and other project resources are available when needed.
Managing monthly yard inventory.
Coordinating material transfers to active projects.
Tracking company equipment utilization.
Overseeing vehicle registrations.
Assisting with scheduling crews and forecasting upcoming workload to maximize operational efficiency.
Reviewing payroll submissions.
Preparing project billing documentation.
Coordinating accounts receivable follow-up with customers.
Supporting estimating activities by gathering vendor pricing, material costs, and production information.
Coordinating daily toolbox talk submissions.
Reviewing Daily Logs and Job Safety Analyses (JSAs) for completeness.
Working closely with the Safety Manager to ensure project safety documentation is maintained.