Maintenance Manager

College of St Scholastica Inc•Duluth, MN

54d•$85,000 - $92,000

About The Position

Manage and supervise maintenance functions in the Facilities Services Department and provide project management services on various projects. The role oversees assigned staff and students, preventative maintenance programs for College and Monastery equipment, buildings and mechanical systems, service contracts, and construction projects. It also develops unit goals and procedures, prepares and administers the unit budget, supports facility safety and maintenance inspections, and represents the department and College in work with other departments and external organizations. The position requires expertise in facilities maintenance and building systems, including building trades, steam plant operations, refrigeration, electrical and mechanical systems, utility distribution, safety practices, OSHA requirements, and computerized preventative maintenance programs. The manager plans and schedules work, oversees skilled trades and contractors, manages budgets and resources, and responds to urgent or emergency issues outside normal hours as needed. The role includes travel and exposure to construction environments and requires physical stamina for tasks such as negotiating rough terrain, climbing, crawling, stooping, and lifting and carrying up to 50 pounds.

Requirements

Bachelor's degree in engineering, or an equivalent combination of education and work experience.
In-depth knowledge of building trades and general maintenance.
In-depth knowledge of steam plant operations.
In-depth knowledge of refrigeration systems.
In-depth knowledge of maintenance-related safety practices and OSHA requirements.
In-depth knowledge of computerized preventative maintenance programs.
In-depth knowledge of electrical, mechanical, and utility distribution systems.
Experience in project management.
Knowledge of administrative principles and practices, including goal setting, program development, implementation and evaluation, and employee supervision.
Knowledge of team development, employee motivation, and team-based management.
Knowledge of materials, methods, practices, and equipment used in facilities construction, maintenance, and repair.
Knowledge of budget development and administration.
Knowledge of building utility, mechanical, HVAC systems, and steam plant operations.
Knowledge of applicable federal, state, and local laws, codes, regulations, and policies.
Knowledge of construction management principles and practices and vendor and contractor oversight.
Knowledge of computer applications related to facilities management.
Ability to work with individuals from varied socioeconomic, ethnic, and cultural backgrounds.
Ability to plan and schedule work and establish priorities.
Ability to select, train, and supervise skilled trades.
Ability to hire, direct, and manage architects, engineers, and design professionals.
Experience developing and managing annual operating and capital budgets.
Ability to plan, organize, supervise, review, and evaluate the work of others; develop work and safety standards; and communicate effectively orally and in writing.
Ability to supervise construction, remodeling, maintenance, and repair programs and activities; motivate teams; interpret and apply laws and codes; exercise independent judgment; troubleshoot building, equipment, and mechanical systems; prioritize tasks; and maintain effective working relationships with coworkers and students.
Mobility to work in typical office and construction settings and use standard office equipment; vision to read printed materials and a computer screen; stamina to negotiate rough terrain, climb, crawl, and stoop; hearing and speech to communicate in person or by telephone; and strength to lift and carry up to 50 pounds.
Willingness and ability to work extended and/or off-hours as needed, respond to urgent and emergency off-hours issues, and participate in scheduled weekend/holiday manager-on-duty rotations.

Responsibilities

Manage and supervise maintenance functions in the Facilities Services Department and provide project management services.
Plan, organize, administer, review, and evaluate the work of assigned staff and students; recommend staff selection, train staff, support professional development, and administer discipline as required.
Develop and implement unit goals, objectives, policies, procedures, and work standards; prepare and administer the unit budget.
Manage, schedule, and oversee preventative maintenance programs for College and Monastery equipment, buildings, and mechanical systems.
Assign and schedule daily preventative maintenance work orders, coordinate equipment downtime with affected College and Monastery staff, and develop task sheets for entry into the TMA system.
Review equipment manuals and manufacturer data to establish maintenance needs and intervals; monitor equipment failures, improve preventative maintenance programs, adjust service intervals, and research products that may improve service intervals, energy efficiency, or equipment lifespan.
Arrange and manage service contracts, prepare proposal specifications and contractor responsibilities, review costs and performance standards, and manage and negotiate contract extensions.
Assist with construction project management; oversee contractors and staff, develop and maintain equipment and materials standards, and ensure standards are met.
Estimate equipment, materials, and staffing needs for projects; requisition supplies and equipment and maintain an inventory of regularly used materials.
Represent the department and College and liaise with other departments, organizations, and agencies; participate in task forces and committees and support the College's interests in service provision and resource use.
Respond to and resolve staff inquiries and complaints.
Direct and conduct analytical studies and planning; serve as the College's expert resource in areas of responsibility; develop and review reports, findings, alternatives, and recommendations; maintain accurate records and files.
Inspect facilities for safety and maintenance and inspect completed work for compliance with service standards and specifications.
Contribute to department service quality and efficiency by offering suggestions and participating in or directing work teams.
Plan, organize, supervise, review, and evaluate others' work; develop effective teams and motivate employees.
Communicate effectively orally and in writing, apply relevant laws and codes, troubleshoot building and mechanical systems, and prioritize multiple tasks and projects.
Work extended or off-hours as needed, respond to urgent and emergency off-hours issues, and participate in a scheduled weekend/holiday manager-on-duty rotation.