Maintenance & Inventory Control Coordinator
About The Position
We're hiring a Maintenance & Inventory Control Coordinator to support maintenance operations, inventory management, vendor coordination, purchasing, and work order administration. This role plays a critical part in keeping maintenance teams organized, supplied, and operating efficiently while ensuring residents receive the service they expect. This role sits at the intersection of Maintenance Operations, Inventory Management, Purchasing & Vendor Coordination, Work Order Administration, and Property Operations. You'll work closely with community leadership and maintenance teams to ensure supplies, vendors, documentation, and operational processes stay organized and on track.
Requirements
- Previous experience in maintenance administration, inventory control, purchasing, facilities coordination, property management, or a related role preferred
- Strong organizational and administrative skills
- Experience working with vendors, purchasing, or inventory systems
- Strong attention to detail and follow-through
- Excellent communication and customer service skills
- Ability to manage multiple priorities simultaneously
- Working knowledge of Microsoft Office Suite
- Experience with property management software is a plus
- Associate degree or related experience preferred
Responsibilities
- Managing and monitoring work order systems
- Assigning work orders and maintaining accurate records
- Entering work notes, labor hours, and parts usage
- Supporting monthly maintenance reporting and administrative requirements
- Assisting with inspections, move-outs, and property readiness efforts
- Maintaining inventory systems and stock levels
- Conducting inventory audits and quarterly inventory counts
- Ordering supplies, materials, and maintenance-related items
- Monitoring inventory accuracy and usage trends
- Supporting asset tracking and inventory control processes
- Scheduling vendors and contractors
- Monitoring insurance compliance and vendor documentation
- Assisting with contract administration and renewals
- Coordinating maintenance-related vendor services
- Supporting warranty and service-related follow-up
- Processing invoices and supporting vendor payments
- Maintaining records of inspections, contracts, projects, and maintenance documentation
- Assisting with reporting and operational data collection
- Supporting budget tracking and expenditure management
- Maintaining organized and accurate property records
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
