Maintenance Director

Rogerson Brand•Jamaica Plain, MA

32d•Onsite

About The Position

The Maintenance Director is responsible for overseeing the operation and maintenance of electrical and mechanical systems and equipment used to provide heating, air conditioning, and hot water for the property, and is responsible for maintenance of all other building functions, including safety standards and procedures, general upkeep and repairs, general appearance of the building and grounds, and refurbishment of units that turn over. The Maintenance Director’s role is a hands-on position, involving timely and courteous service to residents and staff.

Requirements

Sensitivity to issues of aging, needs of the disabled, and diverse populations
Experience in maintaining and operating electrical and mechanical systems
Experience providing custodial and grounds-keeping supervision
Experience with carpentry, painting, and other construction trades
Experience managing a department including supervising staff and budgeting
Ability to lift and remove trash bags up to 75 lbs. without stress or injury
Knowledge of maintenance safety procedures and ability to instruct staff in same
Ability to read and understand architectural and mechanical drawings
Knowledge and skill needed to perform carpentry, painting, and mechanical repairs.
Ability to communicate effectively with residents, staff, vendors, and contractors.

Responsibilities

Work in coordination with second maintenance person to maintain the building, perform repairs, and respond to emergencies.
Responsible for acceptance of phone calls for immediate emergency response, communication, and coordination of emergency services, situations include but are not limited to fire, gas leak, carbon monoxide, no electricity, no water, any issue that is considered a safety hazard for resident and employees.
Responsible for insuring that all mechanical equipment is maintained and serviced on a preventative maintenance schedule.
Responsibility includes scheduling and supervision of the HVAC contractor, and working with staff to perform routine service including filter changes.
The maintenance manager must perform periodic inspections of the boilers and heating in the building to assure continuous service, and that equipment is operating safely and efficiently.
Perform and/or supervise staff or contractors on preventive maintenance to other building equipment including emergency generator, fire extinguishers, fire alarms, sprinklers, grease traps, kitchen equipment, laundry equipment, door access systems, telephone systems, etc.
Perform all necessary maintenance and repairs of the resident units including regular inspections of units for running toilets, dripping faucets, and other needed repairs. Routinely replace damaged ceiling tiles throughout the building.
Supervise cleaning contractor to ensure that the building is maintained in a clean and sanitary condition in all public areas and ensure an exemplary standard. The maintenance manager is responsible to schedule periodic additional cleaning projects such as carpeting or furniture cleaning as needed.
Oversee the grounds, irrigation, and snow removal contractor(s) to ensure that all areas are maintained properly, service is made timely and during snow conditions that safety conditions are adhered to.
Insure that all units that have been vacated and ready for new occupancy. This oversight includes testing of light fixtures, phone service, emergency call switches, etc. The maintenance manager must insure that each unit is cleaned and renovated appropriately and that all details have been checked to provide a smooth transition for each occupant.
Maintain files containing written records of maintenance services, operating manuals, and inventories. The maintenance manager should maintain a schedule of preventative maintenance by both contractors and employees.
Work within the annual budget and assist the Executive Director in receiving cost effective proposals for services and supplies. The Maintenance Director should make recommendations for improvements and energy conservation savings through purchases of light bulbs and products and make recommendations for other energy saving opportunities.
Oversee other services including trash removal, exterminating, etc. to ensure that areas are maintained in a clean, sanitary, and operating efficiently.
Notify the Executive Director of any resident issues or concerns related to the building or individual safety and security.
Work with the Executive Director or other management agent personnel to prepare bid specifications and evaluate contractor proposals; oversee quality of workmanship and materials provided by contractors; ensure compliance with applicable building, health, and safety codes including board of health compliance in the kitchen and dining areas.
Interact with a team of other department managers to provide communication and coordination of services and resident/staff notification. Attendance at regular meetings with other department staff and/or with the executive director is required.
Other duties as assigned.