Maintenance Coordinator - Westfield

The Wine Group • Westfield, NY

9d • $20 - $31 • Onsite

About The Position

Under the direction of the Maintenance Manager, the Maintenance Coordinator provides support to enhance the efficiency of the maintenance department. Responsibilities include assisting the Maintenance Manager with generating and tracking purchase orders, new vendor setup, and acting as a parts runner. This role involves maintaining accurate records and control reports of vendors, and providing clerical and administrative support within the JDE system.

Requirements

• Must be 21 or older at time of hire.
• High School Diploma or equivalent required / acceptable applicable work experience.
• Must have a valid California Driver’s License and be able to drive for the organization.
• Well-developed attention to detail, including ability to keep accurate records.
• Excellent computer skills, including Excel and Microsoft Word.
• Must be able to read, write, and speak English, comprehend, and carry out verbal and written instructions.
• Possess excellent verbal and written communication skills in English.
• Must pass a pre-employment physical and drug screen.
• Embrace and demonstrate The Wine Group Core Values of Long-Term Sustainable Value Creation, while being Relentlessly Entrepreneurial, with Empowered People who are Responsible and Trustworthy and keep them in mind when making all decisions.

Responsibilities

• Interact and effectively communicate with all personnel, vendors, contractors, and peers in a team environment.
• Establish, generate, distribute, and track to completion all types of work orders, and file/catalog completed work orders.
• Research and establish preventative maintenance practices for various facilities and bottling assets that have not previously been defined.
• Use available information to develop reporting metrics for all maintenance work orders.
• Set up new vendors, new items, relocate inventory, and create unexpected arrivals.
• Create purchase orders and receive purchased material, stock, issue, and locate inventory utilizing JDE, Excel, and other systems.
• Ensure all purchase orders and returns for stock items have appropriate documentation attached and are in their folders at the end of each business day (e.g., signed purchase orders, requisition, packing slip, and receiving receipt).
• Work independently with minimal direct supervision.
• Price items if needed with vendors and re-negotiate existing items for additional savings.
• Follow up on all open purchase orders and verify shipments.
• Track parts to and from fabricators and rebuilders.
• Track stock levels, order points, and quantities based on usage, keeping monthly usage statistics for a rotating 24-month period.
• Keep up with documentation and invoices received.
• Maintain strict adherence and control of regulatory documents.
• Drive a company vehicle to pick up parts and deliver items to other TWG facilities.
• Correspond and/or communicate with A/P and vendors to correct or modify invoices and vendor issues.
• Resolve document, invoicing, and receiving issues.
• Establish and maintain department cost-effective goals.
• Perform safety and/or environmental inspections as assigned.
• Ensure hazardous waste area is maintained within SOP.
• Support and model all company procedures and policies.
• Assist in laying out the storeroom shelving, bins, drawers, etc.
• Kit project / PM work.

Benefits

• Hourly Pay Range Posted: $20.38 – $30.58/hr.
• Actual compensation will be based on factors such as experience, skills, knowledge and abilities, education, and other position-related factors.
• Equal opportunity employer.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED