Maintenance Coordinator - Westfield

The Wine Group • Westfield, NY

7d • Onsite

About The Position

Under the direction of the Maintenance Manager, the Maintenance Coordinator provides support to enhance the efficiency of the maintenance department. Responsibilities include assisting the Maintenance Manager with generating and tracking purchase orders, new vendor setup, and acting as a parts runner. The role involves maintaining accurate records and control reports of vendors, and providing clerical and administrative support in JDE. The position requires the ability to interact effectively with all personnel, vendors, contractors, and peers in a team environment. Key functions include establishing, generating, distributing, and tracking work orders to completion, as well as filing completed work orders. The role also involves researching and establishing preventative maintenance practices for facilities and bottling assets, and developing reporting metrics for maintenance work orders. Setting up new vendors, new items, relocating inventory, and creating unexpected arrivals are also part of the responsibilities. The Maintenance Coordinator is responsible for creating purchase orders, receiving purchased material, stocking, issuing, and locating inventory using JDE, Excel, and other systems. Ensuring all purchase orders and returns have appropriate documentation attached and filed daily is crucial. The ability to work independently with minimal supervision is required. The role may involve pricing items with vendors, re-negotiating existing item prices for savings, and following up on open purchase orders and verifying shipments. Tracking parts to and from fabricators and rebuilders, monitoring stock levels, order points, and quantities based on usage, and maintaining monthly usage statistics for 24 months are also key duties. Keeping up with documentation and invoices, maintaining adherence to regulatory documents, driving a company vehicle for parts pick-up and delivery, and corresponding with A/P and vendors to resolve invoice and vendor issues are essential. Establishing and maintaining department cost-effective goals, performing safety and/or environmental inspections, ensuring the hazardous waste area is maintained within SOP, and supporting company policies are also part of the role. Additionally, the position assists in laying out storeroom shelving and bins, and is responsible for kitting project/PM work.

Requirements

• Must be 21 or older at time of hire.
• High School Diploma or equivalent required / acceptable applicable work experience.
• Must have a valid California Driver’s License and be able to drive for the organization.
• Must have a well-developed attention to detail, including ability to keep accurate records.
• Excellent computer skills, Excel, Microsoft Word, etc.
• Must be able to read, write and speak English, comprehend, and carry out verbal and written instructions.
• Possess excellent verbal and written communication skills in English.
• Must pass a pre-employment physical and drug screen.
• Must embrace and demonstrate The Wine Group Core Values of Long-Term Sustainable Value Creation, while being Relentlessly Entrepreneurial, with Empowered People who are Responsible and Trustworthy and keep them in mind when making all decisions.

Responsibilities

• Assist Maintenance Manager in generating and tracking purchase orders.
• Set up new vendors and new items.
• Act as a parts runner and drive a company vehicle to pick up parts and deliver items.
• Maintain accurate records and control reports of vendors.
• Provide clerical and administrative support in JDE.
• Establish, generate, distribute, and track all types of work orders to completion.
• File and catalog completed work orders.
• Research and establish preventative maintenance practices for facilities and bottling assets.
• Develop reporting metrics for all maintenance work orders.
• Relocate inventory and create unexpected arrivals.
• Create purchase orders and receive purchased material.
• Stock, issue, and locate inventory utilizing JDE, Excel, and other systems.
• Ensure all purchase orders and returns for stock items have appropriate documentation attached and are filed daily.
• Price items with vendors and re-negotiate existing items for additional savings.
• Follow up on all open purchase orders and verify shipments.
• Track parts to and from fabricators and rebuilders.
• Track stock levels, order points, and quantities based on usage.
• Keep monthly usage statistics for a rotating 24 months.
• Keep up with documentation and invoices received.
• Maintain strict adherence and control of regulatory documents.
• Correspond and/or communicate with A/P and vendors to correct or modify invoices and vendor issues.
• Resolve document, invoicing, and receiving issues.
• Establish and maintain department cost-effective goals.
• Perform safety and/or environmental inspections as assigned.
• Ensure hazardous waste area is maintained within SOP.
• Support and model all company procedures and policies.
• Assist in laying out the storeroom shelving, bins, drawers, etc.
• Responsible for kitting of project / PM work.

Benefits

• Hourly Pay Range Posted: $20.38 – $30.58/hr.
• Actual compensation will be based on factors such as experience, skills, knowledge and abilities, education, and other position-related factors.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED