Maintenance Contract Coordinator

Westinghouse Electric Company, LLC

1d • Onsite

About The Position

Are you interested in being part of an innovative team that supports Westinghouse's mission to provide clean energy solutions? At Westinghouse, we recognize that our employees are our most valuable asset and we seek to identify, attract and recruit the most qualified talent while recognizing and encouraging the value of diversity in the global workplace.About the role:
As a Maintenance Contract Coordinator you will be the Maintenance department's primary coordinator for contractor and vendor support required to maintain the Columbia Fuel Fabrication Facility. Manage communication, invoicing and scheduling of contractors and rental equipment delivery. Support upkeep of multiple maintenance department required administrative programs
You will report to the Director of Maintenance and be located at Columbia, SC. You will support this role 100% onsite.

Requirements

• High school diploma/GED.
• 2 plus years of manufacturing experience.
• Experience in a maintenance organization.

Nice To Haves

• We prefer an associate's degree.

Responsibilities

• Request quotes and issue purchase requests for Maintenance contractors and vendors.
• Process billing/resolve payment inquiries from outside contractors/vendors.
• As requested, support purchase requests from multiple areas in the plant including Engineering, URRS, Brigade, Component Operations, IT.
• Manage service contracts with different vendors to ensure Westinghouse is receiving the services agreed upon and contractor relationships are maintained.
• Use proprietary software platforms to manage contractor interfaces (example Corrigo, SAP).
• Support yearly set-up of vendor blanket agreements and perform SAP requisitioner functions.
• Maintain familiarity with multiple databases required to implement multiple maintenance 'Scopes of Work' (SOW). These databases include Leading2Lean, SAP, JLL Marketplace, Corrigo, Ariba Procurement, Ariba Invoicing, PRIME, COMVIEW, Concur, L2L, and Service Now.
• Add Suppliers to the Approved Supplier List (SAP/ASL)
• Help with scheduling, timing and coordination of work being done by outside vendors.
• Coordinate contractor work with Work Week Management to ensure contractors are scheduled with the correct resources available for escorting, training, maintenance support, deliveries, and approvals
• Support emergent maintenance/construction (Fabrication & Installation) purchase requests and requisitions
• Occasionally pick up parts, perform job walkdowns, and Pre Job-Briefs
• Manage electronic tablet setup, distribution and maintenance for the Maintenance team and Fabrication & Installation groups.
• Support basic troubleshooting for electronic tablets used by craft.
• Perform recordkeeping for auditable documentation and ensure required information is linked to the appropriate L2L dispatches- this includes linking Fire Safety and Safety documentation.
• Support NRC inspections, internal and external audit teams by providing them with requested documentation from Maintenance databases
• Maintain certificates of insurance, boiler certificates, elevator permits, backflow prevention certificates and vehicle registration/taxes for licensing.
• Maintain office supply inventory. Order office supplies for Maintenance, including Fabrication & Installation (F&I) and Work Management.
• Process Maintenance department expense reports
• Support organizational 'special event' activities related to plant shutdown, safety fair.
• Maintain Maintenance "O" folders and Maintenance library/files
• As requested, support the Columbia Emergency Operations Center

Benefits

• Great compensation package
• Comprehensive Health, Wellness and Income Protection Benefits
• Employee Assistance Program: confidential counseling and resources for employees, eligible dependents, and household members
• 401(k) Savings Plan with Company Match
• Paid Vacations and Holidays
• Opportunities for Flexible Work Arrangements
• Educational Reimbursement Program
• Employee Referral Program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED