Maintenance & Construction Administrative Assistant (Part-Time)

Maryland Zoo • Baltimore, MD

17d • Hybrid

About The Position

The Maintenance & Construction Administrative Assistant will support the Maintenance and Capital Projects teams, as well as the COO, with regular administrative functions. This can include, but is not limited to, scheduling, billing support, note-taking, inventory, and more. The hybrid role is limited to sixteen hours per week, unless otherwise agreed upon. Additionally, the Maintenance & Construction Administrative Assistant will support the Zoo’s mission to save wildlife and protect wild places and contribute to its environmental, social, governance sustainability, conservation, education, and DEAI (Diversity, Equity, Accessibility, and Inclusion) goals.

Requirements

• High school diploma or equivalent.
• Three to five years of administrative experience in maintenance or related field
• Experience creating and managing spreadsheets
• Knowledge and experience with Google Workspace
• Valid driver’s license preferred.

Nice To Haves

• Strong verbal and written communication skills
• Ability to work with a wide variety of individuals from ethnic, cultural and economic backgrounds
• Extremely well organized
• Self-directed, collaborative and detail-oriented

Responsibilities

• Responsible for scheduling
• Responsible for processing invoices and credit card statements
• Responsible for taking notes in meetings and providing meeting summaries to the team following each meeting.
• Responsible for the organization of and management of files within the Zoo’s Google Drive
• Support the Maintenance team in establishing and maintaining PM systems & inventories
• Support the Capital Projects team in digitizing drawings and paper files
• Responsible for small project management, as directed

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: High school or GED