Maintenance Clerk

80 Acres Farms•Hamilton, OH

5d•$18 - $20•Onsite

About The Position

At 80 Acres Farms, we're on a mission to change the way the world eats—and we're looking for people who want to help us do it. We grow pesticide-free salads, herbs, microgreens, and salad kits in smart vertical farms that produce more food with far fewer resources—using up to 95% less water and renewable electricity, with no reliance on weather or seasons. Our produce is available in more than 17,000 retail locations nationwide, including Kroger, Whole Foods, HEB, and The Fresh Market, and reaches food service partners across the country year-round. What makes this possible is a combination of people, technology, and purpose. Our proprietary growing platform, developed by our technology subsidiary, Infinite Acres, provides our teams with real-time data and control over every aspect of the growing environment—making our farms among the most advanced in the world. We operate commercial farms in Ohio, Kentucky, Georgia, Texas, South Carolina, and Colorado, packhouses in Indiana, Virginia, and Washington, and research and development facilities in Arkansas, Israel, and the Netherlands. We've grown significantly through the acquisitions of Kalera and Soli Organic, and we're just getting started. If you're passionate about sustainability, food, and building something that matters, we'd love to have you on the team. The Maintenance Clerk provides administrative and operational support to the Maintenance Department to ensure efficient execution of maintenance activities. This role is responsible for maintaining maintenance records, processing work orders, managing parts and inventory documentation, coordinating vendor and contractor communications, and supporting preventative maintenance programs. The Maintenance Clerk serves as a key point of coordination between maintenance, operations, purchasing, and external service providers to help maximize equipment uptime and maintain accurate departmental records. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities while maintaining accurate documentation and supporting continuous improvement initiatives.

Requirements

High school diploma or GED
One year of administrative, clerical, maintenance support, inventory control, or related experience preferred
Basic proficiency with Microsoft Office applications, including Excel, Word, and Outlook
Ability to accurately enter, maintain, and retrieve data from computerized systems
Strong organizational skills and attention to detail
Ability to prioritize multiple tasks and meet deadlines
Effective written and verbal communication skills
Ability to work independently and as part of a team
Basic math skills and ability to maintain accurate records
Ability to maintain confidentiality of company information
Valid driver’s license required for local travel to vendor locations to pick up parts or supplies

Nice To Haves

Experience using a Computerized Maintenance Management System (CMMS) preferred

Responsibilities

Create, update, and close maintenance work orders within the Computerized Maintenance Management System (CMMS).
Maintain accurate maintenance records, equipment documentation, and compliance-related files.
Manage maintenance-related shipping and receiving documentation, including Bills of Lading (BOLs), packing slips, and receiving records, ensuring timely and accurate processing, filing, and record retention.
Support preventative maintenance scheduling and tracking activities.
Request and compare vendor quotations for replacement parts, maintenance supplies, and project-related materials.
Process stock replenishment requests and special-order requisitions to ensure adequate inventory levels.
Receive inventory and special-order materials into the CMMS and maintain accurate inventory records.
Organize and stock maintenance parts in designated storage locations.
Perform routine inventory cycle counts and assist with inventory reconciliation activities.
Track and document inventory transfers between locations and departments.
Monitor open purchase orders and coordinate follow-up activities with vendors and internal stakeholders to ensure timely delivery.
Coordinate contractor visits, service appointments, and vendor communications as needed.
Pick up parts and supplies from local vendors when required to support maintenance operations.
Process purchase requisitions, invoices, and other maintenance-related documentation.
Generate maintenance, inventory, and purchasing reports as requested.
Support continuous improvement initiatives related to inventory control, maintenance planning, and departmental efficiency.