Maintenance Clerk

CPFNA•Vernon, CA

5d•$18 - $22•Onsite

About The Position

To provide administrative support for the maintenance department including facilities, plant, and production by updating and maintaining various areas within the COGZ system. The Maintenance Clerk is responsible for assisting the Maintenance Manager in the processing of all workflow paperwork, documentation and associated invoicing and recordkeeping. Work with Buyer in matching invoices against purchase orders. Coordinate with inventory receiving for accuracy of billing. Backup the buyer in issuance of PO and the planner in issuance and close out of PM’s and repairs work orders.

Requirements

Updating and maintaining various areas within the COGZ system.
Assisting the Maintenance Manager in the processing of all workflow paperwork, documentation and associated invoicing and recordkeeping.
Matching invoices against purchase orders.
Coordinating with inventory receiving for accuracy of billing.
Backing up the buyer in issuance of PO.
Backing up the planner in issuance and close out of PM’s and repairs work orders.
Performing clerical and bookkeeping duties for the Maintenance Department.
Assisting in all timekeeping and supplemental payroll correspondence for maintenance staff.
Coordinating equipment preventive maintenance requirements, repairs, and inventory.
Evaluating new equipment and techniques.
Answering questions and requests from internal and external departments.
Maintaining stationery and supplies inventory.
Compiling data from vendor invoices and supporting documents to verify accuracy of billing data and to ensure receipt of items ordered.
Comparing invoices against purchase orders and shipping and receiving documents.
Supporting production, utilities and facility equipment with critical parts and tools.
Inspecting equipment for wear to replace/repair prior to failure.
Attending breakdowns or malfunctions as required.
Supporting maintenance and repair of forklifts.
Supporting training of current and new maintenance team.
Maintaining a clean and orderly work area.
Ensuring a good working relationship with other departments and the entire maintenance team.
Cross training and serving as a backup for the Planner and Parts Clerk.
Complying with all company policies and procedures, including safety rules and Good Manufacturing Practices.
Using appropriate PPE.
Attending all employee trainings and meetings.

Responsibilities

Works closely with the Maintenance Managers to ensure the mission, vision, and a set of measurable objectives are achieved for the Maintenance Department.
Works with the Maintenance teams (Buyer, Part Clerk, Planner and Maintenance Manager/Supervisor) to accomplish long- and short-term maintenance plans for both Plant1 and Plant 2.
Performs clerical and bookkeeping duties for the Maintenance Department.
Assisting in all timekeeping and supplemental payroll correspondence for maintenance staff.
Coordinate operation of equipment preventive maintenance requirements; involving repairs; maintaining equipment inventories; evaluating new equipment and techniques.
Provides information by answering questions and requests from internal and external departments.
Maintains stationery and supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
Compiles data from vendor invoices and supporting documents to verify accuracy of billing data and to ensure receipt of items ordered, using calculator and computer. Compares invoices against purchase orders and shipping and receiving documents to verify receipt of items ordered.
Performs all other duties as assigned by the Maintenance Managers.
Supports production, utilities and facility equipment with critical parts and tools, as required.
Provides support in inspecting equipment for wear to replace/repair prior to failure.
Promptly provides support to attend a breakdown or malfunction as required.
Supports maintenance and repair of forklifts as required.
Supports training of current and new maintenance team as needed.
Maintain work area in a clean and orderly condition.
Ensure a good working relationship with other departments and the entire maintenance team is maintained.
Cross train and serve as a backup for the Planner and Parts Clerk.
Complies with all company policies and procedures, including safety rules and Good Manufacturing Practices. Includes use of appropriate PPE.
Attending all employee trainings and meetings.