Maintenance Buyer

Reser's Fine Foods • Halifax, NC

4d

About The Position

The Maintenance Buyer is responsible for sourcing, purchasing, and expediting materials, equipment, and services needed to support maintenance operations. The role ensures timely availability of MRO parts, manages vendor relationships, and supports cost control and reliability initiatives across the maintenance organization.

The position reviews maintenance demand and generates purchase orders, sources and expedites repair parts, maintains vendor records, and follows up on deliveries. It also coordinates with Shipping and Receiving, supports Accounts Payable with invoice discrepancies, works with Engineering on project and capital-improvement components, coordinates vendor visits, supports MRO inventory cycle counts, dispositions obsolete or excess items, and prepares reports and KPIs.

Requirements

• High school diploma or equivalent.
• Working knowledge of maintenance purchasing, MRO, and storeroom best practices.
• Strong organizational, analytical, problem-solving, and negotiation skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Effective written and verbal communication skills and ability to work with internal and external customers.
• Basic math and financial skills for order tracking and invoice reconciliation.

Nice To Haves

• Maintenance or industrial purchasing experience.
• Experience with CMMS, ERP systems, and/or MRO programs.
• Bilingual English/Spanish.

Responsibilities

• Review maintenance demand and generate purchase orders for materials and services needed to meet maintenance schedules.
• Source and expedite critical repair parts and identify and recommend suitable substitutes when items are unavailable.
• Process purchase orders and reconciliations within ERP and/or CMMS systems.
• Set up and maintain vendor records in accordance with company procedures.
• Follow up on purchase orders to ensure timely delivery and communicate delays, variances, or issues to appropriate stakeholders.
• Coordinate with Shipping and Receiving on packing slips, proof of delivery, and discrepancies.
• Support Accounts Payable by resolving invoice discrepancies.
• Work with the Engineering Department on purchasing components for projects and capital improvements.
• Coordinate vendor visits with maintenance management and supervisors.
• Request and support cycle counts of MRO inventory items.
• Disposition obsolete or excess items through sale, auction, recycling, or disposal.
• Prepare reports and track KPIs in support of AOP and maintenance objectives.

Benefits

• Medical, dental, and vision benefits.
• AD&D and life insurance.
• 401(k) with discretionary match.
• Wellness programs.
• Paid time off.
• Company-paid holidays.
• Voluntary benefit options.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED