Maintenance Assistant I
About The Position
The Maintenance Assistant I supports the daily operations of the Crane and Vehicle Maintenance Department by ensuring administrative processes are efficient, accurate, and safe. The position coordinates between maintenance personnel, management, labor representatives, vendors, and internal customers to help organize maintenance activities and maintain compliance. Duties include managing requisitions, payroll and labor records, training and compliance documentation, correspondence, and operational reporting, as well as identifying opportunities to improve administrative processes and divisional efficiency. The Port of Virginia operates 24 hours a day, seven days a week, 365 days a year. Schedule and location may vary based on operational needs.
Requirements
- High school diploma or GED equivalent.
- Valid driver’s license.
- Transportation Worker Identification Credential (TWIC).
- Strong written and verbal communication and interpersonal skills.
- Proactive problem-solving capabilities.
- Proficiency in Microsoft Office applications, including Outlook, Word, and PowerPoint.
- Attention to detail.
- Organizational skills.
- Ability to balance competing priorities.
Nice To Haves
- Two years of relevant experience preferred.
Responsibilities
- Communicate with internal and external customers to accurately receive and carry out instructions.
- Create work orders and requisitions to support maintenance operations.
- Review, update, and approve timesheets, payroll, and labor orders.
- Coordinate with management on correspondence with union leadership.
- Ensure timely submission of billable events.
- Create correspondence, reports, memorandums, manuals, procedures, and instructions; prepare drafts and proofread correspondence for grammar and spelling.
- Maintain filing systems for correspondence, reports, and procedures.
- Assist team members and management with daily operational requests as needed.
- Maintain training records, inspection documentation, and compliance records.
- Manage office supplies and operational needs to support efficient team operations.
- Identify opportunities to improve administrative processes and divisional efficiency.
- Participate in the company-wide safety observation program.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
