Maintenance and Shutdown Planner

Ferring•Parsippany, NJ

11d•Onsite

About The Position

The Maintenance and Shutdown Planner oversees facility-related activities and projects during shutdowns, ensuring they are completed safely, within budget, and on schedule. The role coordinates planning, scheduling, and vendor activities across departments and monitors maintenance, validation, and quality tasks to identify and address issues promptly. It also involves conducting compliance and safety audits and ensuring timely documentation while following department goals, company policies and procedures, and regulatory requirements. The planner takes ownership of the shutdown process from preparation through execution and closeout. They coordinate with Maintenance, Validation, Quality, Operations, Production, Reliability, and other stakeholders; maintain clear communication about construction, maintenance, and utility shutdown status; and chair daily shutdown planning meetings. The position is based in Parsippany, New Jersey, and requires movement around the manufacturing facility. Long hours and potentially irregular shifts may be needed during shutdown periods.

Requirements

Bachelor’s degree or equivalent level of experience, preferably in engineering.
At least five years of experience in an FDA-regulated environment.
Demonstrated strong project management skills.
Comprehensive background in cGMP principles and concepts.
Proficient computer skills, including Microsoft Word, Excel, and general familiarity with Windows.
Expert understanding of regulations governing supported processes and systems.
Effective verbal and written communication skills for interacting with team members at all levels, vendors, and departmental stakeholders.
Highly self-motivated and detail-oriented, with keen attention to detail.
Ability to identify and address issues during shutdown activities and make timely decisions.
Strong leadership abilities and a high level of personal and departmental accountability and responsibility.
Ability to work independently and collaboratively with cross-functional teams.
Ability to make informed decisions on quality and compliance matters with minimal oversight.
Strong organizational skills to coordinate and prioritize tasks, manage multiple responsibilities, and keep shutdown activities on schedule.
Ability to remain focused under pressure, particularly during critical shutdown phases.
Customer-oriented mindset and commitment to quality.
Ability to move around the manufacturing facility to oversee shutdown activities, inspect equipment, and communicate with team members.
Ability to work long hours and potentially irregular shifts during shutdown periods, including extended standing, walking, and physical activity.
Adherence to personal protective equipment (PPE) requirements.

Nice To Haves

SAP experience.

Responsibilities

Own the end-to-end shutdown process and ensure execution and accountability at every stage.
Inform relevant staff and departments about construction and maintenance activities and communicate the status of utility shutdowns.
Collaborate with Maintenance Leadership, Validation, Quality, and Operations to develop a comprehensive shutdown schedule using Microsoft Project or similar software.
Track outages, documentation execution, and shutdown closeout activities.
Create and oversee a shutdown planning action list and ensure its timely execution.
Manage relationships with Maintenance and Production Team Leaders, Reliability Coordinators, Operations Leadership, and other key stakeholders.
Identify and recommend opportunities for improvement.
Ensure compliance with safety, environmental, and purchasing policies, guidelines, and procedures.
Evaluate and challenge asset planning and coordination strategies before and during shutdowns.
Drive a culture change within the plant to establish [the description does not complete this statement].
Establish preparatory work required before scheduled equipment downtime.
Chair the daily shutdown planning coordination meeting.
Monitor maintenance, validation, and quality tasks and address issues promptly.
Conduct compliance and safety audits and ensure documentation is completed on time.

Benefits

Competitive total compensation and flexible benefits.
Tailored learning and development opportunities.
Comprehensive healthcare coverage, including medical, dental, and vision insurance.
401(k) plan with company match.
Short- and long-term disability coverage.
Basic life insurance.
Wellness benefits.
Reimbursement for certain tuition expenses.
Sick time accrued at one hour per 30 hours worked.
Vacation accrual for full-time employees, up to 120 hours in the first four years and 160 hours in the fifth year.
12 to 13 paid holidays per year.
26 weeks of paid parental leave.
Annual incentive compensation in the form of a bonus based on individual and company performance.