Maintenance and Operations Specialist (Property Management)

Prince William County Government•Prince William County, VA

13d•Onsite

About The Position

The Department of Facilities and Fleet Management supports Prince William County government by providing safe and sustainable facilities and fleet services. The Property Management Division is seeking a Maintenance and Operations Specialist to deliver maintenance and small renovation projects. This position is the Division's presence at the job site and the point of contact who keeps a project moving from request through closeout. The successful incumbent will be able to define scopes of work for maintenance and small renovation requests and build realistic schedules for work in occupied buildings. They will oversee contractors and trades staff on site, verify installed work against County standards and contract requirements, and resolve field conditions before they affect cost or schedule. This role requires applying working knowledge of commercial building systems, including HVAC, plumbing, electrical, structural, and life safety systems, to evaluate conditions and recommend repair or replacement. The specialist will work with landlords, property managers, and building owners at leased facilities to resolve maintenance and repair responsibilities under the terms of the lease, and verify work in place against amounts billed, routing documentation for approval. Maintaining accurate project records, estimates, inspection documentation, photographs, and warranty information in the Division system of record is crucial. Clear communication with building occupants about schedule, disruption, and cost, and providing reliable status updates to leadership are key. The position also involves providing direction and technical guidance to less experienced maintenance staff and vendors, and identifying recurring failures to recommend improvements that reduce cost and downtime. Staying current with codes, industry practice, and advances in building systems and materials is also expected. This position includes access to a County vehicle and a County issued cell phone for the performance of assigned duties.

Requirements

High school diploma or G.E.D.
Two years of experience with hands on work in commercial building maintenance, facility operations, or the building trades.
Experience coordinating or overseeing maintenance and repair work performed by others.
Must possess a valid driver's license and pass a DMV record check.
Must pass a pre-employment physical.
Must be able to lift a minimum of 50 pounds regularly and up to 80 pounds as applicable, and to climb, balance, kneel, crouch, crawl, and work at heights and in confined mechanical spaces.
Background checks, which may include but are not limited to criminal history, credit history, education verification, license verification, and fingerprinting.

Nice To Haves

Five or more years of experience in commercial building maintenance and operations.
Experience preparing cost estimates and scopes of work for maintenance and small renovation projects.
Experience working with building tenants, landlords, property managers, and building owners to resolve maintenance and repair issues.
Experience reviewing and processing contractor pay applications and invoices.
Experience directing the work of contractors, vendors, or less experienced maintenance staff.
Experience using a computerized maintenance management system or a facility management system of record.
Experience using an energy management system or building automation system.
Proficiency with the Microsoft Office suite, including Outlook, Word, Excel, and Teams.
Trade licensure or certification in a relevant discipline, such as HVAC, electrical, or plumbing, or a recognized facility management credential.

Responsibilities

Plan, coordinate, and oversee maintenance, repair, and small renovation projects in County leased facilities.
Define scopes of work for maintenance and small renovation requests and build realistic schedules for work in occupied buildings.
Oversee contractors and trades staff on site, verify installed work against County standards and contract requirements, and resolve field conditions before they affect cost or schedule.
Apply working knowledge of commercial building systems, including HVAC, plumbing, electrical, structural, and life safety systems, to evaluate conditions and recommend repair or replacement.
Work with landlords, property managers, and building owners at leased facilities to resolve maintenance and repair responsibilities under the terms of the lease.
Verify work in place against amounts billed, and route documentation for approval.
Maintain accurate project records, estimates, inspection documentation, photographs, and warranty information in the Division system of record.
Communicate clearly with building occupants about schedule, disruption, and cost, and provide status updates that leadership can rely on.
Provide direction and technical guidance to less experienced maintenance staff and to vendors performing work on County property.
Identify recurring failures and recommend process, standard, or capital improvements that reduce cost and downtime across the portfolio.
Stay current with codes, industry practice, and advances in building systems and materials, and apply them to County work.