Maintenance Administrator - Tractor Trailer

Irving Oil•Saint John, NB

12d•Onsite

About The Position

As a Maintenance Administrator, you will provide accurate reporting and data analysis for our Tractor Trailer Maintenance team while working with internal teams to ensure vendor accounts are properly managed. Your goal will be to communicate clearly with internal and external stakeholders, provide regular reporting for the team and ensure all invoices and work orders from vendors are accurate and processed weekly for payment. Your success will be dependent on your ability to support the Tractor Trailer Management team with day-to-day operations and reporting.

Requirements

Must be able to multi-task, organize and prioritize business objectives
Excellent communication skills are necessary, both oral and written
Strong attention to detail and effective time management
Strong knowledge of MS office applications, particularly Outlook and Excel
High School education or GED required
2-4 years related experience with inventory balancing and/or accounting knowledge

Nice To Haves

Preference for post-secondary education
Previous exposure to the transportation industry would be considered an asset
Previous experience with the Trimble applications TMT and TMW would be considered an asset

Responsibilities

Accurately input, track and monitor repair work done to fleet vehicles by outside vendors through the Fleet Maintenance System
Validate vendor invoices, identify any discrepancies and work to resolve each issue, escalating to the Manager as needed
Process weekly vendor payment batches to send to Accounts Payable for processing
Complete month end process
Maintain accurate equipment information within the system
Utilize technology to effectively gather and respond to requests for information for managers, and customers
Take ownership and accountability until a problem is resolved
Effectively apply knowledge of distribution policies and procedures
Manage and update Excel inventory spreadsheet
Produce outcomes that demonstrate an understanding of financial impacts

Benefits

Work onsite at our Crown St location in Saint John, NB with access to our fitness facility
Competitive Compensation
annual bonus plan
pension plan
parking allowance
Flexible Benefits Plan – In effect from day one and offers three levels of coverage to select from to meet your unique, personal needs
Paid Vacation
annual option to purchase additional vacation
annual wellness allowance
paid personal care days
24/7 Employee & Family Assistance Program
paid volunteer day
company volunteer opportunities
donation matching program