Maintenance Administrative Assistant

Available Positions•Valparaiso, IN

1d•Onsite

About The Position

Join UGN: A Thriving Team, A Rewarding Career At UGN, what truly sets us apart as a great place to work is our culture, which we call The UGN Way. The UGN Way is grounded in our commitment to our values of Respect, Trust, and Communication. We are an agile organization of empowered Team Members working together to create outstanding results. We are proud of the success we achieve by collaborating exceptionally well, caring for one another, and holding ourselves and each other accountable to high standards. Why Join UGN? Be part of a recognized industry leader with a proven track record of success. Thrive in a workplace that prioritizes Team Member satisfaction and professional growth. Contribute to a culture grounded in values that foster collaboration and innovation . Make an impact, both professionally and in the community. At UGN, you’re not just joining a company – you’re joining a team that’s committed to excellence, empowerment, and making every Team Member feel valued. Explore the UGN Way today, and let’s create the future together. Discover the exceptional UGN Valparaiso facility in Indiana! Spanning an impressive 180,000 square feet, this exceptional facility has been a cornerstone of innovation and excellence since opening its doors in 1997. Home to a dedicated team of 300 dedicated Team Members, the Valparaiso location embodies UGN’s unwavering commitment to quality and community. UGN Valparaiso—where innovation, community, and quality thrive! Ready to take the next step? Apply now and discover your place in the UGN team. The Maintenance Administrative Assistant provides administrative support to the Maintenance Department. This position also provides support to the plant team members by performing various clerical tasks.

Requirements

Associate degree preferred.
3+ years related experience as an Administrative Assistant.
Ability to multitask and juggle multiple responsibilities simultaneously.
Prior experience with Inventory Management
Mechanical Aptitude
Experience with Microsoft Office applications Word, Excel, Outlook, and PowerPoint
Prefer candidates who are detailed, organized, and thorough, with strong communication skills at all levels.

Responsibilities

Compiles and maintains records of quantity, type and value of material, merchandise and supplies stocked in the facility.
Optimizes the use of company assets in the acquisition of assigned goods and services
Create purchase orders within the ORACLE system; create and maintain files /Log for open/closed purchase orders
Monitor and maintain open purchase orders/invoices with accounting for partial payment.
Create requisitions using the Proteus system; develop e-requisitions for routine outside services.
Organize packing slips; verify information that will be matched with purchase orders; receive into ORACLE system.
Collate, copy and submit all pertinent information of closed purchase orders to accounting for payment.
Cooperate with all UGN departments to establish methods and procedures to minimize supply
Act as liaison between vendors and UGN departments when necessary.
Participate on the plant's Cost Reduction Committee.