Vehicle Maintenance Administrative Assistant

POWDR

23d•$24

About The Position

Reporting to the Vehicle Maintenance Manager, the Vehicle Maintenance Administrative Assistant provides essential support for all vehicle operations. This role helps coordinate maintenance, repairs, compliance, and record-keeping to ensure the fleet runs safely, efficiently, and smoothly.

Requirements

Ability to meet company standards for Background and MVR check.
Bachelor's degree and 3 years office environment experience preferred.
Ability to analyze and interpret business periodicals, technical procedure and government regulations.
Ability to write reports, business correspondence, and procedural manuals
High Proficiency in Microsoft Office: Excel, Outlook, Word, Teams, Desktop and Mobile applications
Ability to meet and work under strict deadlines.

Nice To Haves

Customer Service experience preferred

Responsibilities

Work collaboratively as a team player with the department and rest of the resort.
Monitors compliance with regulatory and safety standards for all vehicles, including sections, registrations and licensing.
Verifies documentation of all vehicle-related activities, including maintenance logs, fuel usage, parts inventory transactions and mileage reports.
Serves as liaison with external vendors and service providers.
Develops and maintains databases, logs and tracking systems to facilitate department operations and programs.
Creates and maintains department inventory and audits as necessary to ensure in and out of inventory
Provide any necessary financial data for tracking projects as needed to help others make intelligent business decisions.
Establishes and maintains required records and forms, to include but not limited to, maintenance history files, work orders, inspection forms, training records.
Department payroll timekeeping, work order time and materials entry, maintenance activity document creation/coordination and tracking, work order system development, reporting, & tracking.
Administer department safety training and documentation
Perform and document Assist with required periodic testing of fuel system/waste system and complete all mandatory record keeping and submit all mandatory reporting.
Assist the department manager with budget preparation and compliance.
Assist in administering parts and material ordering, inventory management and warehouse stocking.
Communicates in a clear and respectful manner to train co-workers in all areas of maintenance and repair operations.
Assists in maintaining cleanliness of work areas in order to provide a safe environment.
Maintain an organized system of paper and electronic documents.
Adheres to all company safety policies and procedures, actively contributing to a safe working environment for self, coworkers, and guests.
All employees are expected to support Eldora’s corporate responsibility commitment to protect the environment by participating in our Sustainable Transportation Program. This includes choosing alternative transportation, carpooling, using the employee shuttle, and avoiding onsite parking on weekends and peak days. These actions help reduce Scope 3 emissions, lead by example, and ensure adequate parking for our guests.
Must be able to work weekends and holidays as required by resort operations.
Other Duties as Assigned: This job description is an overview of the scope of responsibilities for this job and is not intended to be an inclusive list of job tasks and expectations. With the evolution of Eldora, the responsibilities of this position may change. The job must be prepared to accept new responsibilities and transfer others. This is a seasonal business and may have fluctuations in hours worked based upon overall business volumes.

Benefits

Free employee season pass and free dependent(s) season pass
Free and discounted friends & family day passes
Free RTD Eco Pass
Discounts across the resort (food & beverage, retail, rentals, lessons & more)
401k with up to 5% company match & immediate vesting
Free reciprocal access for employees to other POWDR resorts & Colorado Ski Country resorts
50% day passes at IKON pass resorts (out of state & out of country)
This is a full-time, year-round position eligible to enroll in company medical, dental, vision plans which may have flexible spending, HSA, life/disability options.
Season pass for employees/dependents and privileges at several other resorts.
Several discount programs (i.e. food & beverage, retail/rental, tickets, etc.) also available.