Administrative Assistant - Maintenance
About The Position
Behind every well-run community is a maintenance team that stays organized, responsive, and informed. At Capital Property Solutions (CPS), this role is the anchor that keeps our Maintenance Department running smoothly day in and day out. As the Administrative Assistant - Maintenance, you’ll be the central point of connection between homeowners, technicians, vendors, and leadership. You’ll bring order to incoming service requests, keep technicians on track, and ensure communication is handled with urgency, professionalism, and care. This is a hands-on, in-office role for someone who thrives on organization, problem-solving, and being the person everyone relies on. If you enjoy staying one step ahead, juggling multiple priorities, and keeping operations moving without missing a beat, this role was built for you.
Requirements
- A proactive, self-starting approach with the ability to work independently
- Strong organizational skills and the ability to manage multiple priorities at once
- Professional, clear communication skills when working with homeowners, technicians, vendors, and leadership
- Confidence using office software (Microsoft Office, Google Workspace, Excel) and learning the work-order system
- A detail-oriented mindset with strong follow-through and accountability
Responsibilities
- Manage and distribute daily, routine, and after-hours maintenance work orders using department software
- Serve as the primary in-office point of contact for homeowners, technicians, vendors, and leadership
- Coordinate scheduling, bill-backs, bids, and service documentation to keep jobs moving efficiently
- Order, track, and maintain inventory of maintenance parts, uniforms, and department supplies
- Support department communication through service notices, flyers, door tags, and vendor coordination
- Track and maintain fleet maintenance schedules
- Provide administrative support, including clerical tasks, scheduling “Lunch-and-Learn” sessions, and supporting Google review initiatives
Benefits
- Dental, vision, and life insurance
- 401(k)
- Health Savings Account
- Credit union membership
- 11 paid holidays
- Paid vacation, sick, and wellness time
- Career advancement and internal promotion opportunities
- Employee recognition programs and performance incentives
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
