Maintenance Administrative Assistant

HM Alpha Hotels & Resorts•Houston, TX

1d•$16

About The Position

The Maintenance Administrative Assistant provides vital administrative support to the maintenance department, ensuring smooth daily operations. By managing documentation, vendor coordination, and department communications, this role enhances efficiency and contributes to the overall success of the team. HOW YOU'LL SHAPE THE EXPERIENCE & FUTURE Assist the manager with administrative functions, including payroll, timekeeping, and recordkeeping. Maintain and organize project documentation. Take meeting minutes for departmental meetings and ensure follow-up on action items. Request quotes from vendors and service providers to support operational needs. Submit new vendor information to the accounting department and assist in opening new vendor accounts. Complete purchase orders using vendor accounts. Reconcile departmental phone bills. Order supplies, monitor stock, and maintain inventory par levels. Maintain and update communication boards and other communication methods within the department. Other duties as assigned.

Requirements

Strong organizational and time management skills.
Excellent communication skills, both written and verbal.
Ability to manage multiple administrative tasks with attention to detail.
Proficiency with office software and systems for payroll, purchasing, and communication.
Service-oriented mindset with a collaborative approach.
2-3 years of administrative experience required.
High School Diploma required.

Nice To Haves

Experience supporting maintenance or operations teams preferred.
Some college coursework preferred.

Responsibilities

Assist the manager with administrative functions, including payroll, timekeeping, and recordkeeping.
Maintain and organize project documentation.
Take meeting minutes for departmental meetings and ensure follow-up on action items.
Request quotes from vendors and service providers to support operational needs.
Submit new vendor information to the accounting department and assist in opening new vendor accounts.
Complete purchase orders using vendor accounts.
Reconcile departmental phone bills.
Order supplies, monitor stock, and maintain inventory par levels.
Maintain and update communication boards and other communication methods within the department.
Other duties as assigned.