Maintenance Administrative Assistant

Caribbean Resort & Villas•Myrtle Beach, SC

65d•Onsite

About The Position

The Maintenance Administrative Assistant supports the maintenance department by tracking work orders, maintaining departmental logs, auditing SDS books, processing purchase orders, and managing administrative tasks. This role ensures efficient operations through accurate record-keeping, data entry, and effective communication with team members, other departments, and guests.

Requirements

Excellent organizational skills
Proficiency with computers and general office PC applications (i.e. word processing, spreadsheets, databases)
Passion for providing exceptional service to guests and team members
Proven job reliability, diligence, dedication, and attention to detail
Teamwork and collaboration
Must be able to communicate clearly and professionally with guests, coworkers and supervisors

Responsibilities

Communicating with each supervisor and inspector regarding departures, cleaning status, room moves, discrepancies, no-show’s, VIP arrivals, and guest and employee requests
Answering the telephone and appropriately responding to requests
Maintaining all logs in the maintenance department, including but not limited to: Employee key cards, radios, bed spreads, deep-cleans and work orders
Auditing SDS books in each department to ensure they are maintained and updated
Processing purchase orders, ordering supplies and coding invoices
Keeping track and submitting all work orders within system
Logging lost and found items
Performing service call backs for in-house guests to ensure the highest quality of service
Other duties as assigned