Maintenance Administrative Assistant II

HumanGood • Irvine, CA

6d • Onsite

About The Position

Under Limited supervision, the Maintenance Administrative Assistant II provides administrative and clerical support for the Maintenance Department. Prepares various documents including letters of correspondence; maintains an administrative filing system, reviews and maintains invoices and payment, purchasing maintenance orders and vendor management. As a representative and team member of the company, this position is expected to present oneself in a manner that reflects professionalism and ensures resident satisfaction.

Requirements

• Bachelor's degree in any related field.
• Some college coursework or vocational school courses emphasizing clerical skills including transcribing, alphabetizing, filing, word processing, spreadsheets, tables and scheduling.
• At least two years of clerical experience, or any equivalent combination of training and experience which provides the required skills, knowledge and abilities.
• General office operations, functions and procedures.
• Exceptional internal and external communication skills including reading, writing and conversing in English.
• Decision making and problem solving skills.
• Effective verbal and listening skills.
• Excellent time management skills.
• Ability to follow written and oral instructions.
• Dependable – reliable and responsible, fulfilling duties.
• Attention to Detail – careful about detail and thorough in completing work tasks.
• Independent – develops own way of doing; guides self with little or no supervision; depends on self to complete tasks.
• Initiative – willingness to take on challenges and responsibility.
• Ability to understand and correctly use various information resources and documents.

Responsibilities

• Provides administrative and clerical support for the Maintenance Department.
• Prepares various documents including letters of correspondence.
• Maintains an administrative filing system.
• Reviews and maintains invoices and payment.
• Manages purchasing maintenance orders and vendor management.

Benefits

• Health, Dental and Vision Plans
• 20 days of paid time off (increases with years of service)
• 7 company holidays
• 401(k) with up to 4% employer match
• HSA option with employer contribution
• Tuition Reimbursement and continuing education programs
• $25/line unlimited cell phone plan (plus taxes and fees)
• Cell Phone Stipend
• 5-star employer-paid employee assistance program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level