Maintenance Admin Assistant

Metropolitan Council•St. Paul, MN

8d•$25 - $35•Onsite

About The Position

The Maintenance Administrative Assistant provides office administrative support to Bus Maintenance management, supervisors and forepersons by performing office administrative and clerical duties pertaining to buses, vehicles and employees. In addition, this position will provide assistance to employees regarding forms, policies and procedures, liaison, general company and department functions.

Requirements

High school diploma/GED or higher.
Two (2) years or more of office administrative experience.
Experience must include intermediate PC experience in Microsoft Word, Excel, and maintaining calendars.
Candidates must also have experience creating correspondence, letters, and memos in proper business style format and experience with creating/maintaining electronic subject files.

Nice To Haves

Organizational and prioritization skills.
Ability to type 40 words per minute.
Customer service - oriented; ability to work effectively with diverse internal/external customers/work groups.

Responsibilities

Performs data entry as assigned.
Creates business correspondence, letters and memos.
Closes maintenance work orders in TxBase (computer system).
Maintains files (paper and electronic) of vehicles, mileage reports and gas receipts.
Post service bulletins, employee information reports and all job postings.
Processes incoming mail and prepares outgoing mail.
Processes and forwards personnel records to appropriate location for transferring employees and set-up files for new incoming personnel.
Reviews and verifies employee time entries for accuracy daily and edits as appropriate.
Monitors and posts data within the timekeeping system for accurate bi-weekly payroll and attendance tracking.
Communicates with other facilities and departments as required or directed.
Provides and assists employees with forms such as vacation, sick leave, etc.
Answers telephones.
Performs other duties as assigned or apparent.