Mailroom Specialist

TEKsystems • Lisle, IL

3d • $23 - $25 • Onsite

About The Position

The Mailroom Specialist will be responsible for a variety of tasks related to mail processing, facility operations, and general office support. This role involves sorting and delivering mail, managing shipments, maintaining common areas, and responding to facilities service requests. The specialist will ensure efficient mailroom operations and contribute to the overall upkeep and functionality of the facilities.

Requirements

• Proficient in Microsoft Office (Excel, Word, Outlook)
• Ability to lift up to 50 lbs
• Valid driver’s license and auto liability insurance required
• Strong organizational skills and ability to prioritize tasks
• Reliable, flexible, and team-oriented with a positive attitude
• Excellent customer service and communication skills
• Self-starter with sound decision-making abilities
• Mailroom experience
• Pallet jack is required
• Wear steel-toe shoes when working in dock areas

Responsibilities

• Sort and deliver incoming mail to employees and tenant buildings.
• Process outgoing mail and manage FedEx/UPS shipments.
• Monitor and maintain cleanliness of the facility receiving dock.
• Pick up and deliver mail and packages across assigned buildings/floors.
• Provide responsive service to mailroom inquiries via phone and email.
• Track onboarding/offboarding for mail folder setup and workstation moves.
• Comply with mailroom and dock safety protocols.
• Monitor and tidy copy rooms daily; restock paper and office supplies.
• Track confidential shred bin pickup schedules.
• Maintain conference rooms (clean whiteboards, restock markers, remove clutter).
• Assist with workstation moves and light-duty setups.
• Respond to facilities service requests and perform minor maintenance tasks.
• Support daily facilities operations through assigned tasks and troubleshooting.
• Execute basic repairs and upkeep based on facilities team direction.
• Change out and recycle printer toners.
• Pick up and deliver file boxes for offsite storage.

Benefits

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed