Mailroom Specialist

Chartway Federal Credit Union•Virginia Beach, VA

1d•$19 - $21•Onsite

About The Position

All of us at Chartway stand united in our strong culture of listening and learning. We treat people with respect, integrity, and kindness, and are committed to continuously developing a diverse and inclusive workplace where team members are empowered to be their authentic selves. All backgrounds, viewpoints, and life experiences are welcome, knowing this commitment strengthens our credit union family and communities. Responsible to the Facilities Manager for all phases of supply ordering, supply inventory management and accurate processing and distribution of incoming and outgoing mail. Maintains internal controls and records to efficiently manage stock levels and replenishment needs. Ensures supply requisition orders are filled and that each department is billed correctly.

Requirements

Ability to open, sort and accurately distribute all incoming mail daily (Postal, FedEx, UPS, courier, etc.) and sort, count, weigh, and apply postage to outgoing mail, and packages utilizing UPS or similar web-based programs
Ability to maintain document tracking logs for both outbound and incoming mail/documents using Excel and/or similar database software programs
Good verbal and written communication, interpersonal, organizational and time management skills
Maintain professional attitude at all times
Ability to prepare reports
Ability to pay attention to details and accurately distribute mail
Proficiency in Excel, Word, Outlook, postage system, and inventory management
Ability to maintain building security by monitoring courier access to the mailroom
Candidates must have a good credit history for consideration.
Salary requirements must be included, and resumes must be accompanied by a Chartway Employment Application for consideration.

Nice To Haves

Associate degree or equivalent experience preferred
Approximately 3-5 years as a purchasing agent or equivalent position preferred

Responsibilities

Receives, approves, and fills supply orders, for all branches, departments, and the enterprise
Ensure supply stocks are properly maintained and replenished as needed
Maintains computer records of supply requisitions and charges, ensuring each branch and department is billed correctly
Verifies accuracy and approves supply and UPS invoices for payment
Check shipments to ensure quality and quantity of purchased items
Monitor all purchase requisitions and handle adjustments with vendors
Updates supply catalog as needed.
Coordinate with Accounting on invoices and purchase orders
Perform research activities to determine a list of possible vendors
Coordinate order status report submissions from suppliers. Resolve changes and discrepancies and update purchase order information accordingly
Routine purchase order review and follow-up and expediting of orders
Receive, sort, and count incoming mail and distribute it to appropriate department
Accept outgoing mail to sort, count, weigh, and apply postage
Maintain details log of incoming USPS, UPS, FEDEX, Staples, Legal Documents, and miscellaneous items and notify appropriate team member(s)
Collect and distribute interoffice mail periodically during the week, and as needed upon request
Establish and maintain quality controls to assure accuracy in work
Communicate professionally and courteously with suppliers to build and maintain healthy business relationships
Provides solutions to management for streamlining processes and reducing costs
Provides access to, and remove/maintain, team member UPS and Staples accounts
Acts as the liaison among team members and shipping and supply vendors
Partner with Human Resources team to prepare, label and distribute name tags for new hires
Assists team members as requested with printing, scanning, mailing, shipping labels and other special projects
Receive, log, and submit invoices for building maintenance and supplies
Maintains café inventory and supplies for Headquarters
Other duties as assigned