Mailroom Coordinator
JLL•Mobile, AL
•Onsite
About The Position
The Mailroom Coordinator role will be responsible for mailroom operations and administrative support ensuring compliance to established business processes related to Corporate Real Estate and Facilities, assisting the Facility Manager with the delivery of quality facility management services for Airbus Americas, Inc. Mobile.
Requirements
- Minimum of 1 year industry experience.
- Strong ability to listen and communicate effectively (verbal and written)
- Outstanding organizational and time management skills
- Strong interpersonal skills
- Strong finance and budget skills
- Proficient using common business applications (Google G-Suite, ServiceNow CMMS)
- Outstanding Internal and External customer service skills
- Candidates must be authorized to work in the United States without sponsorship.
Nice To Haves
- Prefer an associate's degree or combination of education and experience.
- Prefer 2+ years of industry experience.
Responsibilities
- Sorting and delivering incoming and interdepartmental mail, notices, and memoranda to designated departments and individual employees according to scheduled daily runs.
- Collecting outgoing departmental mail across all designated collection points.
- Operating and maintaining standard mailroom equipment, including postage meters, high-volume photocopiers, and mail folding/inserting machinery.
- Weighing, processing, and applying correct postage to outgoing mail and packages to meet daily carrier collection deadlines.
- Tracking and recording inbound/outbound shipping logs, delivery receipts, postage usage, and certified mail tracking data.
- Monitoring and replenishing postage meter funds and maintaining inventory of mailroom packaging, paper, and processing supplies.
- Executing additional facilities support and administrative mailroom duties as assigned by the contract manager.
- Recommending and managing service delivery initiatives to optimize operational quality while reducing overall costs.
- Tracking and analyzing key performance indicators (KPIs) to drive continuous improvement in service reliability and cost efficiency.
- Other duties as assigned
Benefits
- 401(k) plan with matching company contributions
- Comprehensive Medical, Dental & Vision Care
- Paid parental leave at 100% of salary
- Paid Time Off and Company Holidays
- Early access to earned wages through Daily Pay
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
