Mailroom Coordinator

Thornburg Investment Management • Cuyamungue, NM

1d • Onsite

About The Position

The Mailroom Coordinator oversees the daily operations of the corporate mailroom while supporting various office services to ensure an efficient, well-maintained, and professional corporate environment. This role involves coordinating cross-departmental backup and assisting with facilities.

Requirements

• Experience in facilities coordination, office supply management, or catering/event support.
• Familiarity with corporate office environments and customer service best practices.
• Problem-solving skills with a proactive approach to challenges.
• Proven experience in mailroom or office services management.
• Strong organizational and multitasking skills with the ability to prioritize effectively.
• Proficiency in mailroom equipment, office supply management, and technology solutions.
• Excellent communication and interpersonal skills.
• Proficiency in Outlook, Excel, Word, Power Point

Nice To Haves

• College degree preferred with emphasis on Business Administration a plus.

Responsibilities

• Oversee the receipt, sorting, and distribution of incoming mail and packages.
• Ensure timely processing of outgoing mail, including courier services, interoffice mail, and bulk shipments.
• Maintain accurate records of all mail and package activities.
• Manage mailroom security measures applicable to the TIM campus.
• Develop and implement procedures to ensure smooth operations during absences or peak periods.
• Manage relationships with courier and shipping vendors to ensure optimal service.
• Monitor and control mailroom and office services expenses in conjunction with the Facilities Manager to ensure expenses remain within the allocated budget.
• Train and coordinate backup support for the mailroom as needed.
• Management of First Choice (vendor) and daily breakroom supplies.
• Ensure all breakrooms and café are stocked with plates, cups, utensils, condiments, milk, etc. at all times.
• Ensure cups are clean and replenished in all break rooms, including the café break room. This includes starting and unloading the various breakroom dishwashers throughout the campus.
• Perform light workspace duties, such as cleaning workstations for new hires or following employee moves or departures, and cleaning of Mailroom and Fitness Center.
• Maintain shower supplies and oversee the distribution of company-wide dry-cleaning services.
• Ensure all mailroom equipment (scanners, shredders, print machines, etc.) are functioning properly.
• Coordinate with vendors for repairs, maintenance, or replacements as needed.
• Oversee inventory of copy paper in copy rooms.
• Oversee Shred-It operations.
• Assist the facilities department with various tasks, requests, or project coordination.
• Perform other job duties assigned as necessary.

Benefits

• Medical, dental, and vision coverage.
• Employer 401(k) safe harbor and profit-sharing contributions.
• Work/life programs such as flexible work arrangements, flexible paid time off, paid parental leave, employee assistance program, commuter benefits, student loan repayment program, & education reimbursement program.
• Community involvement opportunities.
• Onsite cafeteria.
• Onsite fitness center.
• Referral program.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 101-250 employees