Mail Room Associate

ATA Services Inc•Denver, CO

3d•$0 - $19•Onsite

About The Position

ATA Services, Inc., is looking for a full-time, dedicated Mail Clerk! This position provides support to the entire agency through processing the incoming mail and distributes it to the appropriate individuals in the agency. This position tracks and processes supplies that have been ordered by the Division. This position oversees the sorter stuffer machine and ensures it is functioning properly to ensure claimant letters are sent out within the guidelines mandated by the Social Security Administration.

Requirements

Must be able to work full-time.
Must be able to work for 1 year.
Must be able to work at 3190 S. Vaughn Way Aurora, CO 80014.
Must be able to perform general clerical duties.
Must be able to scan incoming paperwork.
Must be able to perform word processing.
Must be able to send/respond to e-mails and phone calls.
Must be able to purge files.
Must be able to file (alphabetically or numerically).
Must be able to perform data entry.
Must be able to maintain adequate postage in the mailroom.
Must be able to order bulk mailing and letter processing.
Must be able to document and track paper case files with claimant PII information.
Must be able to determine the appropriate distribution of incoming mail.
Must be able to determine the appropriate processing of outgoing mail (metering, weight, amount of postage, etc.).
Must be able to ensure the mail is not tampered with until it reaches the appropriate person.
Must be able to receive supplies that have been ordered by the agency.
Must be able to track supplies using the DDS Supplies Data Base.
Must be able to maintain federal forms, brochures, and envelopes.
Must be able to monitor supplies and order as needed.
Must be able to deliver small supply items during mail runs.
Must be able to distribute copy paper to workrooms.
Must be able to deliver large items throughout the agency on a weekly schedule.
Must be able to maintain copiers, fax machines, and mail machine: clear jams, diagnose malfunctions and schedule repairs as needed, change ink cartridges, etc.
Must be able to assemble office furniture.
Must be able to move office furniture and computer equipment.
Must be able to set-up, take-down, and rearrange for meetings, trainings, etc.
Must be able to collect shredder bins throughout the agency.
Must be able to use gurneys, dollies, and/or hand tools.
Must be able to identify office furniture and equipment no longer needed around the agency and collect it as surplus.
Must be able to identify and collect surplus furniture and equipment (old, outdated, broken, etc.).
Must be able to maintain listings of surplus.
Must be able to complete forms.
Must be able to request the Department of Corrections (DOC) to collect the surplus.
Must be able to maintain files of completed forms returned from DOC.
Must be able to diagnose and determine the best course of action to clear jams and malfunctions of office machinery.
Must be able to identify surplus equipment and supplies and determine the best course of action to address the surplus.

Responsibilities

Picks up incoming mail from the first and fifth floors of the facility and distributes mail throughout the agency.
Picks up outgoing mail throughout agency, runs through the postage meters as needed, and delivers all outgoing mail to the first-floor secure room for USPS pickup.
Performs general clerical duties as needed for the agency. Clerical work may include scanning incoming paperwork, word processing, sending/responding to e-mails and phone calls, purging files, filing (alphabetically or numerically), data entry, etc.
Ensuring there is adequate postage in the mailroom and orders for bulk mailing and letter processing.
Documents and tracks paper case files with claimant PII information.
Determines the appropriate distribution of incoming mail.
Determines the appropriate processing of outgoing mail (metering, weight, amount of postage, etc.).
Ensures the mail is not tampered with until it reaches the appropriate person.
Receives supplies that have been ordered by the agency.
Tracks supplies using the DDS Supplies Data Base.
Responsible for maintaining federal forms, brochures, and envelopes.
Monitors supplies and orders as needed.
Delivers small supply items during mail runs.
Distributes copy paper to workrooms and delivers large items throughout the agency on a weekly schedule.
Maintains copiers, fax machines, and mail machine: clears jams, diagnoses malfunctions and schedules repairs as needed, changes ink cartridges, etc.
Assembles office furniture; moves office furniture and computer equipment; sets-up, takes-down, rearranges for meetings, trainings, etc.
Collects shredder bins throughout the agency for a contract company that comes in to do volume on-site shredding.
Diagnosis and determines the best course of action to clear jams and malfunctions of office machinery.
Identifies surplus equipment and supplies and determines the best course of action to address the surplus.
Identifies office furniture and equipment no longer needed around the agency and collecting it as surplus.
Identifies and collects surplus furniture and equipment (old, outdated, broken, etc.), maintains listings of surplus, completes forms, and as needed and requests the Department of Corrections (DOC) to collect the surplus, and maintains files of completed forms returned from DOC.