Mail Clerk

JLL•Cedar Rapids, IA

11h•Onsite

About The Position

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Requirements

High school diploma or GED equivalent
1 - 3 years of previous mailroom experience
Excellent communication skills in English, both written and oral
Excellent computer skills, specifically word processing and database entry and knowledge of fax and scanning machines
Ability to learn quickly
Ability to sort the mail in a way to help ease and speed of delivery
Must be able to lift a minimum of 50 lbs
Ability to spend much of the day on his/her feet
Must be able to work quickly with hands and have good hand/eye coordination
Candidates must be authorized to work in the United States without sponsorship.

Responsibilities

Receiving, sorting and scanning incoming mail and/or packages to distribute to departments or individuals.
Collecting and metering outgoing mail and/or packages and delivering them to the respective drop-off box in the building.
General administrative duties such as stocking copier paper and setting up meeting rooms as needed.
Sort and collate mail in a timely manner as some documents may be time sensitive.
Stamp and deliver all bankruptcy letters same day to the litigation team on the 4th floor.
Do not open mail addressed private and confidential.
Dispose of junk mail.
Sort mail, such as returned letters, adjustments, bills, orders and payments.
Resolve issues with incorrect, returned mail.
Receive outgoing mail and apply correct postage (no personal mail).
Arrange for pickup of outgoing mail.
Fold letters, circulars or other documents and insert into envelopes for distribution.
Record registered mail.
Open and scan contracts and upload to client’s electronic filing system. Should documentation include checks, those checks should be turned over to the appropriate BMO Harris personnel for handling/processing.
Pick up all regular mail from stations periodically throughout the day. All items picked up prior to noon, must be stamped and placed in the mail bin on the lower level to ensure that the mail is going out timely.
Open all mail only within the secure mailroom.
Place mail in proper piles for distribution.
Process outgoing shipments (Fed-Ex, UPS, DHL and USPS).
Weigh mail to determine correct postage.
Place mail in bins and deliver to individuals or to their mail slots.
Deliver personal and confidential mail same day unopened.
Perform hospitality services and minor housekeeping items.
Ensure office is adequately stocked with mail supplies.
Stock copy rooms and printing devices.
Provide support for small office moves.
Set up and tear down conference rooms.
Monitor supplies in both mailroom and copy room areas and advise appropriate client personnel of items and quantity to be ordered.
Any and all other duties and tasks requested should be sent to reporting manager for review and consideration prior to execution.