Lower School Extended Day Receptionist

Khan Lab School • Palo Alto, CA

7d • Onsite

About The Position

The Extended Day Receptionist will collaborate with faculty, administrators, and students as directed by the School Director and Director of Extended Day. This role involves managing front desk duties from 3:45-6:00 p.m., including greeting and welcoming individuals, and answering/directing phone calls. The receptionist will also provide supervision for students during outdoor and indoor recess, support dismissal procedures using internal attendance systems, and handle attendance communications with parents. Additionally, the role includes taking care of minor student injuries and illnesses, communicating with parents about early pick-ups, creating incident reports, and maintaining the cleanliness and orderliness of campus shared spaces during the Extended Day shift. Other related job duties may be assigned as needed.

Requirements

• Experience working with Elementary school-age students (Grades TK-5)
• Understanding of youth development principles
• Ability to effectively manage a classroom
• Ability to implement and organize age-appropriate games and activities
• Demonstrate strong oral and written communication skills
• Excellent organizational skills
• Be reliable, punctual, and flexible
• Demonstrate a positive attitude and be a team player
• Strong work ethic
• Risk management mindset
• Openness to feedback and continuous growth in a positive way
• Passion for working and engaging with youths in student-driven learning experiences
• Actively participate in contributing to a fairly new program and committing to its continuous improvement
• Ability to occasionally lift, carry, push and pull up to 25 pounds
• Must be able to remain in a stationary position at least 50% of the time
• Capability of occasionally moving about inside an office setting to access file cabinets, office machinery, etc.
• Ability to proficiently and frequently operate a computer and keyboard as well as other office equipment such as calculators, copy machines, printers, and projectors
• Consistently practice safe working habits while using school supplies, equipment, and electronics
• Ability to maintain a safe and hazard-free workstation for yourself and others at the school
• Ability to properly communicate information and ideas so other people can understand
• Ability to ascertain and understand information communicated from others

Nice To Haves

• Bachelor’s degree preferred
• Current CPR and First Aid certifications preferred
• Tutoring experience is a plus

Responsibilities

• Manage all front desk and receptionist duties from 3:45-6:00 p.m.
• Greet and welcome students, parents, staff, and visitors to KLS
• Answer and direct incoming phone calls
• Provide supervision for students during outdoor recess
• Support indoor recess/free-choice play supervision in classrooms
• Support Lower School Extended Day dismissal procedures via internal attendance systems
• Support Lower School Extended Day attendance communications, including dismissal and other parent inquiries regarding pick-up
• Coordinate with the appropriate staff members
• Take care of minor student injuries and illnesses, exercising sound judgment within established school protocols
• Keep supervisors informed of incidents, responses, and next steps
• Communicate with parents regarding early pick-ups as needed
• Create incident reports as needed, within 24 hours
• Maintain Cowper campus shared spaces during the Extended Day shift, including tidying the staff lounge, printer area, and shared resources
• Load the dishwasher before the end of the shift
• Communicate any needed repairs or maintenance concerns to the appropriate team members
• Ensure the front lobby is orderly at the end of each shift

Benefits

• Medical, dental, and vision insurance coverage
• A 401K retirement plan with an employer match
• Basic life insurance
• Short-term and long-term disability insurance
• Generous paid time off including paid holidays, sick time, and floating holidays

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed