Lower School Administrative Assistant

Trinity Valley School•Fort Worth, TX

21h•Onsite

About The Position

The Lower School Administrative Assistant is the steady heartbeat of the Lower School office, serving as the first point of contact for families, ensuring smooth operations, and acting as a trusted partner to the Head of Lower School, Assistant Head of Lower School, faculty, students, and families. This dynamic role involves overseeing the day-to-day operations of the Lower School office, managing systems and processes for efficiency, maintaining academic records, stewarding the office budget, and supporting special events. The position also includes coordinating substitute teachers, managing mail, and processing material orders. The Administrative Assistant is a genuine ambassador for the TVS Lower School, providing patient, warm, and helpful service to all.

Requirements

Personal and professional integrity, especially regarding confidentiality.
Experience managing a budget, facilitating reimbursements, and executing expense reports.
Strong skills in Google Suite, FACTS Student Information System, Outlook, Microsoft Bookings, and Canva, or the ability to learn them quickly.
Excellent written and verbal communication skills.
Ability to recognize, embrace, and advance institutional goals for Equity, Inclusion, and Community.

Nice To Haves

Bachelor's degree
A minimum of two years administrative support or closely related experience, ideally in a school setting.

Responsibilities

Oversee the day-to-day operations of the Lower School office.
Manage systems and processes that keep the division running efficiently.
Maintain accurate and up-to-date academic records.
Steward the office budget with care and confidence.
Provide a calm, organized presence during busy periods.
Support special events, the first week of school, and scheduling parent-teacher conferences.
Coordinate substitute teachers.
Oversee outgoing and incoming mail.
Process material orders.
Act as a genuine ambassador for the TVS Lower School, greeting everyone with patience, warmth, and a willingness to help.