Logistics Trade Compliance Specialist

Vectra•San Jose, CA

6d•Hybrid

About The Position

The Logistics Trade Compliance Specialist is responsible for global trade compliance and logistics activities. The role coordinates product movement from order readiness through delivery with third-party logistics providers, carriers, customers, suppliers, and internal teams, while helping ensure shipments comply with applicable import and export requirements. The specialist interprets evolving legal and regulatory requirements, assesses business impact, and translates requirements into effective operational processes. This is a hybrid position in San Jose, with approximately 1–2 days per week in the office. The role supports import and export compliance, including classification, export controls and licensing, restricted-party screening, import requirements, required filings, and maintenance of compliance records. It also supports end-to-end order fulfillment by coordinating shipments, resolving delivery issues, maintaining shipping documentation, and identifying improvements to logistics processes, service levels, cost efficiency, and tariff cost containment.

Requirements

At least 3 years of experience in domestic and international logistics and trade compliance.
Working knowledge of import/export regulations, HTS/HTSUS and ECCN classification, export licensing requirements, restricted or sanctioned-party screening, and U.S. export control requirements applicable to products incorporating encryption.
Experience coordinating with freight forwarders, customs brokers, carriers, 3PL providers, customers, suppliers, and cross-functional internal teams.
Ability to manage multiple priorities and work effectively in a fast-paced, dynamic environment.
Proficiency with Microsoft 365 applications, including Outlook, Excel, Word, PowerPoint, and Teams.
Excellent written and verbal communication skills, with the ability to communicate effectively with internal and external stakeholders.
Strong attention to detail, organizational skills, analytical thinking, and problem-solving ability.

Nice To Haves

Bachelor’s degree in logistics, supply chain management, international trade, business, or a related field.
Hands-on experience with AES/EEI filings, export license applications, and import/export documentation.
Familiarity with technology products and global trade requirements for hardware, software, and technology.
Familiarity with Salesforce, ERP/order-management systems, or trade compliance software.

Responsibilities

Support compliance with applicable U.S. and international trade regulations, company policies, contractual requirements, and customer requirements.
Perform and document import/export classifications, including HTS/HTSUS and ECCN classifications for physical goods and technology products, as applicable.
Assess export requirements for products incorporating encryption, including ECCN classifications, EAR encryption controls, license requirements or exceptions, and associated documentation and reporting requirements.
Assess end-use and end-user restrictions, restricted or sanctioned-party screening requirements, export license determinations, anti-boycott considerations, and other trade compliance requirements.
Support export license applications and related documentation, coordinating with internal stakeholders and external partners as needed.
Coordinate or support Electronic Export Information (EEI) filings through AES, as applicable, and verify required export data and documentation before shipment.
Support import compliance activities, including country of origin, customs valuation, tariff and duty, and documentation requirements, in coordination with customs brokers and internal stakeholders.
Monitor changes to import and export laws and regulations, evaluate potential impacts on company and partner processes, and help update procedures and controls.
Maintain complete and accurate trade compliance records, including classification rationale, screening results, licensing documentation, and shipment records, in accordance with applicable requirements and company retention policies.
Respond to trade compliance requests, questionnaires, and documentation needs from logistics teams, customers, and business partners supporting global product deployments.
Support end-to-end order fulfillment, from order readiness and shipment planning through final delivery and issue resolution.
Coordinate domestic and international inbound and outbound shipments with 3PL providers, freight forwarders, customs brokers, carriers, suppliers, and other external partners.
Monitor shipment status, proactively identify and resolve delays, exceptions, customs holds, and delivery issues, and communicate timely updates to internal and external stakeholders.
Partner with customers and internal teams to understand shipping requirements, documentation needs, delivery expectations, and other order-specific requirements.
Prepare, review, and maintain accurate shipping and trade documentation, including commercial invoices, packing lists, certificates of origin, and other required import/export documents.
Identify opportunities to improve logistics processes, service levels, cost efficiency, and global tariff cost containment.