AJC International: Logistics Specialist

AJC International•Puerto Rico, PR

4d•Onsite

About The Position

We are looking for an enthusiastic and dynamic Logistics Specialist to join our diverse team in the San Juan office. The purpose of this role is to facilitate the movement of various goods for our customers in Puerto Rico /Dominican Republic region. This is a customer-facing role that has constant communication and responsibility for all shipping requests. This role requires working closely with internal teams to execute their responsibilities. This role is flexible to the business and adapts to their region or product.

Requirements

Bachelor’s degree or equivalent experience required.
Intermediate to advanced knowledge of Microsoft office (Word, Excel, Outlook, PowerPoint).
Natural ability to work in a fast-paced environment, learn quickly, prioritize, and multi-task.
Effective organization, time management, and attention to detail
High energy, enthusiasm, and a strong sense of urgency.
Candidates are required to read, write, and speak English and Spanish fluently.

Nice To Haves

2 - 3 years of experience in logistics, export documentation, or refrigerated ocean transportation experience is preferred.

Responsibilities

Manages the entire logistics process in a designated geographical region. Responsible for all decisions regarding shipments to ensure that the product is getting to the customer in a timely manner.
Ensures customer terms are met, and product is shipped in accordance with contracted terms
Responsible for problem solving as issues occur and empowered to make decisions regarding product transit.
Build relationships with carriers, vendors, and warehouse
Coordinate shipment with customers including the approval of final documents and status communication throughout the shipping process
Responsible for ensuring correct labeling and verifying correct information with suppliers
Ensure that warehouse has labels and corresponding documents
Receive purchase and sales orders
Review and revise all contract dates, notes, and documents
Complete booking with shipping line and drayage carrier
Determines how to move cargo in the most economical and logical way
Make assessment on the costs associated with the shipment
Arrange pick up by booking appointment with warehouse and requesting drayage carrier
Enter all shipping details in transportation system including costs
Coordinate 3rd party inspections
Verify that credit team has reviewed and approved shipping
Work with credit to ensure that all credit documents and approvals are processed (credit release, credit approval, letter of credit))
Communicate with trader regarding shipment details
Send instructions to freight forwarders
Adhere to all intergovernmental regulations for countries involved
Approve all health certificate drafts based on country requirements
Approve bills for lading from warehouses after loading to ensure correct product loaded
Works with claims department to resolve issues such as shortages of cargo received by customers, damages, demurrage cost at destination
Works with drayage vendors to ensure extra costs are avoided at all times
Create invoices based on costs for each customer and shipment
Enters costs into the system for each vendor
Sends final documentation to customer
Managed inventory for designated region
Advises count and movement of product inventory to sales team
Partners with accounting team and warehouse to advise on hand product
Reconciles incoming vendor invoices are within agreed upon terms
Disputes any discrepancies with vendor to ensure cost