AJC International: Logistics Specialist

AJC International•Puerto Rico, PR

2d•Onsite

About The Position

AJC International is seeking an enthusiastic and dynamic Logistics Specialist to join their diverse team in the San Juan office. This role is responsible for facilitating the movement of various goods for customers in the Puerto Rico/Dominican Republic region. It is a customer-facing position that involves constant communication and responsibility for all shipping requests, requiring close collaboration with internal teams. The role is flexible and adapts to the business needs of the region or product.

Requirements

Bachelor’s degree or equivalent experience required.
Intermediate to advanced knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint).
Natural ability to work in a fast-paced environment, learn quickly, prioritize, and multi-task.
Effective organization, time management, and attention to detail.
High energy, enthusiasm, and a strong sense of urgency.
Candidates are required to read, write, and speak English and Spanish fluently.

Nice To Haves

2 - 3 years of experience in logistics, export documentation, or refrigerated ocean transportation experience is preferred.

Responsibilities

Manages the entire logistics process in a designated geographical region, making decisions regarding shipments to ensure timely delivery and adherence to contracted terms.
Solves problems as issues occur and makes decisions regarding product transit.
Builds relationships with carriers, vendors, and warehouses.
Coordinates shipments with customers, including approving final documents and providing status updates.
Ensures correct labeling and verifies information with suppliers.
Ensures warehouse has necessary labels and corresponding documents.
Receives and processes purchase and sales orders.
Reviews and revises contract dates, notes, and documents.
Completes bookings with shipping lines and drayage carriers.
Determines the most economical and logical way to move cargo.
Assesses costs associated with shipments.
Arranges pickups by booking appointments with warehouses and requesting drayage carriers.
Enters all shipping details, including costs, into the transportation system.
Coordinates 3rd party inspections.
Verifies that the credit team has reviewed and approved shipping.
Works with the credit department to ensure all credit documents and approvals are processed.
Communicates shipment details with traders.
Sends instructions to freight forwarders.
Adheres to all intergovernmental regulations for involved countries.
Approves all health certificate drafts based on country requirements.
Approves bills of lading from warehouses after loading to ensure correct product was loaded.
Works with the claims department to resolve issues such as shortages, damages, and demurrage costs.
Works with drayage vendors to avoid extra costs.
Creates customer invoices based on costs for each customer and shipment.
Enters costs into the system for each vendor.
Sends final documentation to customers.
Manages inventory for the designated region.
Advises the sales team on product inventory counts and movements.
Partners with the accounting team and warehouse to advise on on-hand product.
Reconciles incoming vendor invoices to ensure they are within agreed-upon terms.
Disputes any discrepancies with vendors.