Logistics & Sales Support Coordinator

St George Spirits • Alameda, CA

12d • Onsite

About The Position

The role involves clerical and administrative support in a fast-paced, highly regulated environment subject to federal and state compliance requirements and periodic audits. We are seeking a detail-oriented individual with strong organizational and time management skills who can effectively manage multiple priorities and maintain accuracy in a dynamic work environment.

Requirements

• Strong attention to detail. Proof read own work to the highest level of accuracy.
• Strong numerical and analytical skills
• Effective time management and organizational skills
• Ability to track and meet deadlines with minimal supervision
• Proficiency in Microsoft Office Suite, Gmail, Asana, and Google Calendar; experience with Airtable or similar platforms strongly preferred
• Self-motivated and goal driven mindset
• Mathematical skills including addition, subtraction, multiplication, and division across all units of measure
• Bachelor’s degree or equivalent professional experience
• DOT HazMat training preferred; certification required within 60 days of hire

Responsibilities

• Generate and organize shipping paperwork (bills of lading, sales orders, etc.)
• Prepare, ship, and track samples of bulk products
• Prepare federal, foreign, and freight export documentation
• Serve as the primary point of contact for third-party logistics providers (3PL)
• Utilize and maintain Excel-based tracking and reporting tools for shipping summaries and related logistics reporting
• Provide reports as needed to the sales team and associated vendors
• Maintain and update product master data in Airtable
• Support the onboarding of new distributors
• Retain and file documentation consistently to ensure accurate state and federal audits
• Assist with semi-monthly internal audits
• Track deadlines for licenses and registrations nationally
• Ensure adherence to state reporting standards nationally
• Maintain state product registration and license renewal paperwork nationwide as needed
• Support internal teams with documentation on an as-needed basis
• File annual Hazardous Materials Business Plan (HMBP) with Alameda County and serve as their point of contact for related matters.
• Provide additional clerical, logistics, and administrative support as needed

Benefits

• 401(k)
• Flexible spending account
• Dental insurance
• Health insurance
• Vision insurance
• Life insurance
• Paid time off

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree