Logistics & Quality Assurance Specialist

Nakupuna Companies•Arlington, VA

10d

About The Position

Nakupuna Consulting is seeking a Logistics & Quality Assurance Specialist to provide logistics execution and quality assurance support for USMC IDIQ delivery orders and other assigned programs. Reporting to the Quality Assurance Quality Control (QA/QC) Manager, this role coordinates procurement tracking, shipping, receiving, inventory control, equipment accountability, asset data, and supporting documentation. The specialist also supports the QA/QC Manager by maintaining objective evidence, completing assigned quality checks, tracking discrepancies and corrective actions, and monitoring compliance with approved procedures. The role coordinates with project managers, engineers, vendors, subcontractors, warehouse personnel, installation teams, and government stakeholders. It includes maintaining logistics and quality records, validating asset data in approved systems, supporting audits and corrective-action activities, and compiling metrics for dashboards and recurring reports. The specialist may gather audit evidence and perform assigned checks but does not independently approve audit conclusions or close corrective actions unless formally delegated. The position may be performed remotely when authorized, but requires work at client sites, military installations, warehouses, and equipment storage locations. Travel of up to 30 percent is required, depending on program schedules and site needs. The role has physical requirements that include lifting and carrying items up to 25 pounds and moving through office, warehouse, equipment room, and installation environments. The projected annual compensation range is $80,000 to $90,000.

Requirements

At least five years of progressively responsible experience in logistics, supply chain management, inventory control, asset management, warehouse operations, or a related field.
Ability to reconcile equipment and financial data across quotes, bills of material, shipping reports, packing lists, inventory records, and asset databases.
Strong attention to detail and ability to maintain accurate, traceable records while managing multiple priorities and deadlines.
Working knowledge of quality control, document control, corrective action tracking, risk management, and standard operating procedures.
Proficiency with Microsoft Excel, Word, Teams, and other Microsoft 365 applications.
Strong written and verbal communication skills and ability to coordinate professionally with internal teams, subcontractors, vendors, and government personnel.
Ability to work independently within established authority, recognize when escalation is required, and protect sensitive program and customer information.
Ability and willingness to travel up to 30 percent of the time.
Ability to lift and carry items weighing up to 25 pounds, with or without reasonable accommodation.
Ability to use stairs and move through office, warehouse, equipment room, and installation environments.
Ability to perform repetitive motions with the hands, wrists, and fingers and use a computer for prolonged periods.
Ability to sit, stand, walk, bend, and inspect equipment labels or storage locations as required for assigned duties.
Ability to hear, understand, and follow routine and emergency communications in workplace and client site environments.

Nice To Haves

Experience supporting government contracts, Department of Defense programs, information technology infrastructure, or telecommunications projects.
Experience with Appian, asset management systems, business intelligence tools, or similar platforms.
A bachelor’s degree in logistics, supply chain management, business administration, information systems, quality management, or a related field; relevant experience may be considered in place of a degree when permitted by the applicable contract labor category.
Certified Logistics Associate, Certified Supply Chain Professional, Demonstrated Logistician, Demonstrated Senior Logistician, or comparable logistics certification.
ISO 9001 awareness, internal auditor training, Quality Assurance Auditing, or Lean Six Sigma certification.

Responsibilities

Maintain procurement, lead-time, shipment, and delivery trackers and provide status updates to program leadership.
Review purchase documentation, quotes, bills of material, asset shipping reports, packing lists, and receiving records for completeness and consistency; identify discrepancies and route them to authorized decision makers.
Coordinate delivery notifications, site receiving requirements, warehouse access, storage, staging, and equipment distribution for installation teams.
Receive material and conduct physical inventory, including serial number verification, quantity reconciliation, condition inspection, and documentation of shortages, overages, damage, or incorrect items.
Maintain chain of custody and equipment accountability from receipt through issue, installation, transfer, return, warranty action, or government turnover.
Coordinate pick lists and equipment issue to installation personnel, confirming teams receive correct material and supporting documentation for scheduled work.
Maintain warranty records, safety data sheets, shipping documents, inventory records, and other required logistics documentation.
Support equipment removal, consolidation, disposition, and government turn-in activities, including model and quantity reconciliation.
Enter, validate, and maintain asset records in Appian, the Configuration Management Database, and other approved systems of record.
Reconcile serial numbers, model numbers, part numbers, quantities, locations, costs, installation status, and supporting photographs against source documentation.
Support Item Unique Identification marking and documentation requirements when applicable.
Maintain document version control and ensure daily field updates, signed handoff records, and configuration changes are complete and traceable.
Protect controlled program, asset, and customer information in accordance with contract and company requirements.
Perform assigned quality control reviews using approved checklists, procedures, acceptance criteria, and sampling requirements.
Verify logistics activities comply with approved standard operating procedures, contract requirements, and established quality controls.
Document quality review results and provide objective evidence to the QA/QC Manager.
Maintain quality records, review logs, discrepancy reports, corrective action status, risk and issue entries, and other evidence for audits or management reviews.
Track nonconformities, discrepancies, overdue actions, and recurring errors; follow up with responsible personnel and elevate unresolved or high-risk conditions to the QA/QC Manager.
Support root cause analysis and corrective action activities by collecting records, organizing evidence, identifying trends, and monitoring assigned actions through closure.
Assist with internal audits, process reviews, surveillance activities, and deliverable reviews.
Support maintenance of the Quality Management System, quality control plan, standard operating procedures, templates, forms, checklists, and training materials.
Compile logistics and quality metrics for dashboards and recurring reports, including inventory accuracy, shipment discrepancies, action aging, delivery performance, record completeness, and procedure compliance.
Participate in project, logistics, engineering, vendor, quality, risk, and milestone meetings; record assigned actions and maintain awareness of program status.
Coordinate routine follow-up with project managers, engineers, vendors, subcontractors, warehouses, and site personnel to prevent delays and resolve documentation or material issues.
Identify process gaps, duplicate effort, recurring errors, and opportunities for standardization or automation, and submit recommendations to the QA/QC Manager for evaluation.
Support user acceptance testing, data validation, and implementation of approved process improvements in Appian Co-Pilot and other authorized tools.
Assist with logistics and quality training by preparing materials, maintaining attendance or completion records, and reinforcing approved procedures during daily operations.
Provide surge support to other Nakupuna programs, warehouses, or client sites as assigned and within the employee’s qualifications and access authorization.
Perform additional complimentary duties as assigned due to program requirements or other business needs.