Logistics Operations Administrator
About The Position
At Arena, we turn bold ideas into unforgettable experiences. Our teams design, build, and deliver world-class event spaces for global names like Formula 1, the Ryder Cup, and the PGA Tour — and we do it on some of the biggest stages in the world. With projects across the US, UK, Middle East, and Asia, you'll gain hands-on experience, work with industry experts, and see your work come to life in real time. If you're looking for a fast-paced environment, real responsibility, and the chance to be part of something exciting from day one, Arena is the place to grow your career.
Requirements
- High School Diploma/GED or relevant work experience required
- Proficiency with Smartsheet (extensive daily use) and Microsoft Office Suite (Outlook, Word, PowerPoint, Excel)
- Strong communication, organizational, and problem-solving skills
- Comfortable managing multiple priorities and deadlines in a fast-paced, deadline-driven environment
- Analytical mindset — you can evaluate a process, spot what's breaking, and come back with a fix
- A positive, cooperative attitude and the ability to work well in a team environment
- Available for 50+ hours per week including weekend hours
Nice To Haves
- Bachelor's degree or equivalent
- Bilingual fluency in English and Spanish (written and verbal)
- Familiarity with learning management systems (LMS) or similar platforms
Responsibilities
- Assist with budget and bid preparation, audit invoices against time sheets and vendor quotes, process invoices, and help manage vendor payments
- Maintain accurate, up-to-date records of invoice totals and balances due, working with job budgets to keep project dashboard data accurate
- Keep vendor records current and organizational databases up to date — with Smartsheet as your daily home base for tracking and reporting
- Coordinate internal communication between Logistics and other departments on budgets, billing, invoicing, and Accounts Payable
- Follow and optimize SOPs to streamline workflows — and flag opportunities to do it even better
- Provide clerical support for AP, payroll, reimbursements, and special projects that advance team and company goals
Benefits
- Competitive Pay
- Medical, dental, and vision insurance
- 401(k) with Company Match
- Paid Time Off & Holidays
- Flexible Work Options
- Career Growth Opportunities
- Supportive Team Culture
- Employee Perks – Monthly appreciation meal, event tickets, and more
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
