Logistics & Materials Coordinator

Qualdoc•Hanover, PA

1d•Onsite

About The Position

We are seeking a detail-oriented Logistics & Materials Coordinator to support shipping, receiving, and material movement within a busy structural steel fabrication environment. This position plays a key role in coordinating deliveries, maintaining accurate shipping records, supporting inventory control, and ensuring materials move safely and efficiently throughout the operation. The ideal candidate is organized, proactive, and comfortable working with production teams, vendors, drivers, and warehouse personnel in a fast-paced manufacturing setting.

Requirements

High school diploma, GED, or equivalent combination of education and related experience.
At least 2 years of experience in shipping, receiving, warehousing, logistics, material control, manufacturing, construction, or a related industry.
Experience working with purchase orders, bills of lading, packing lists, delivery paperwork, material identification, and quantity verification.
Proficiency using email, spreadsheets, shared scheduling tools, data entry systems, and ERP, inventory, or logistics software.
Strong organizational skills with excellent attention to detail and effective communication.
Ability to solve problems, adjust priorities, and remain organized in a changing production environment.
Commitment to workplace safety and the ability to work in both an active fabrication shop and outdoor yard.

Nice To Haves

Experience in structural steel fabrication, miscellaneous metals, construction materials, or heavy manufacturing.
Experience using Tekla PowerFab or similar ERP, MRP, inventory, or transportation management software.
Familiarity with load planning, fabricated-piece identification, delivery sequencing, and material traceability.
Experience operating or working around forklifts, overhead cranes, rigging equipment, or other material-handling equipment. Company training and authorization are required before operating equipment.

Responsibilities

Coordinate daily outbound shipments and incoming material deliveries while maintaining current and future shipping schedules.
Work with production teams to confirm fabricated materials are complete, identified, staged, and ready for shipment.
Prepare and review shipping documentation, including bills of lading, packing lists, delivery tickets, load lists, destinations, appointment times, quantities, piece marks, weights, and special delivery instructions.
Receive structural steel, fabricated components, fasteners, equipment, consumables, and other materials while verifying deliveries against purchase orders and packing slips.
Report shortages, damaged materials, incorrect shipments, late deliveries, or scheduling issues to minimize production delays.
Enter shipment and receiving information into company systems and maintain organized records, including proof of delivery.
Coordinate safe loading and unloading activities with truck drivers and authorized forklift, crane, rigging, and shop personnel.
Maintain clean, organized staging, storage, and traffic areas throughout the facility.
Assist with inventory verification and recommend improvements that reduce material handling, damage, transportation costs, and delays.