Logistics Coordinator

Sullivan Environmental Services Inc • Galveston, TX

31d • Onsite

About The Position

The Logistics Coordinator at TXIT is responsible for supporting and executing daily logistics operations, including truck, rail, vessel, and tank movements. This role requires a proactive, detail-oriented individual who can ensure the accurate flow of commodities through the terminal, maintain timely communications with internal teams and external stakeholders, and support real-time updates through systems such as CommTrac. Additionally, supporting and demonstrating the company’s core values of Safety and Environmental Stewardship, Integrity and Accountability in All Actions, Caring for Customers, Co-workers, Company and Community, Quality Focused through Continuous Improvement and Operational Excellence. This position reports directly to the Logistics Manager or their designee.

Requirements

• Minimum Bachelor’s degree or equivalent 5+ years’ work experience in the maritime industry.
• Proficient in Microsoft Office, specifically Excel.
• Must demonstrate an attention to detail and work for accuracy and proficiency.
• Must be highly motivated, self-starter who possesses strong interpersonal skills, capable of building strong positive relationships, and possesses strong analytical skills.
• Continuously uphold company core values.
• Specialized training and certifications maybe be required to be completed and maintained.
• Excellent verbal and written communication.
• Excellent time management skills with proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Must have or be able to obtain a TWIC card.
• Must possess and maintain a valid US driver’s license.
• Must pass all pre-employment testing including a drug test, physical and background check.

Nice To Haves

• Truck & Rail Coordination: Schedule, monitor, and document truck and rail movements. Confirm BO Ls, manage setouts, pull lists, and monitor holding tracks. Ensure accurate railcar counts and timely rail notifications for Class 1 carriers.
• Vessel Operations Support: Assist with berth scheduling and loading/discharge updates. Maintain visibility on pump times, dock readiness, and inspector notifications. Track NO Rs, laycans, and demurrage-sensitive operations.
• Inventory Control: Input and reconcile data in CommTrac and shared spreadsheets. Ensure accurate alignment between physical inventory and digital reporting. Notify relevant parties of tank transitions, swaps, and out-of-spec product risks.
• Documentation & Reporting: Prepare loading summaries, daily shift reports, and transportation logs. Update inventory spreadsheets and maintain audit-ready files. Support compliance and customer documentation standards.
• Communication & Coordination: Interface with Operations, maintenance, marine, and customer service teams. Respond promptly to requests from customers, inspectors, or management.
• CommTrac System Utilization: Maintain timely and accurate entries in CommTrac for rail, vessel, and truck traffic. Identify and report system errors or user challenges to the supervisor. Support implementation of system enhancements.
• Goal 100% on time delivery by promised deadlines.
• Goal 100% proper paperwork required for invoicing.
• Goal 100% accurate inventory and BOL Documentation.
• Goal 100% customer satisfaction.
• All movements recorded in real time or within 30 minutes of occurrence.
• Provide clear and professional updates to all stakeholders resulting in no surprises.
• Anticipate schedule conflicts, sample delays, and tank issues before they impact operations.
• Collaborate with rail crews, schedulers, and documentation teams to support smooth transitions across shifts.
• Become a power user of CommTrac and suggest improvements for system efficiency or reporting.
• Available 24/7 to assist and coordinate truck, rail, and marine traffic.
• All reports and invoices are issued accurately and in a timely manner.
• You may be asked to participate in an Emergency Response Team (ERT); please understand that participation in the ERT is both an expectation and condition of employment.
• Accomplish job responsibilities/duties in accordance with the company’s Core Values.
• Looks for opportunities to increase knowledge, work to increase responsibility, and strive to achieve personal goals.
• Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.
• Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities.
• Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
• Represent TXIT with integrity in all communications with customers, inspectors, and third parties.

Responsibilities

• Communicate with vessel agents and barge companies to ensure arrival and departure of all vessels and Ocean-Going Barges to and from TIT docks are arranged and schedule is executed.
• Responsible for truck loading and ensuring all open orders are audited weekly and new orders are input into Tweigh.
• Send TxIT management/Staff, Customers, Agents, Inspectors, and surveyors daily updates on each vessel and barges scheduled to berth at TxIT in the next 7 days.
• Ensure Pilots are set 12 hours prior to expected berthing or sailing slack water for all inbound and outbound vessels and ocean-going barges.
• Review and verify all Facility Access Gate Lists supplied by agents and barge lines, prior to passing on to Security for access to Terminal.
• Track railcar and unit train throughput, including missing railcars, bad order railcars, GSV, and post-discharge ethanol railcar tracking.
• Track barge operations on Fleeting Dock Log, including tender time, all-fast, commence, complete, release, and sail time from terminal.
• Thorough knowledge of terminal Customer scheduling requirements.
• Maintain and distribute customer inventories daily.
• Vessel/Barge/Rail Invoicing.
• Resolving delivery problems.
• Recommend updates and improvements to logistics supervisor.
• Other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level