Temporary Logistics Coordinator

Sotheby's • New York, NY

11d • $24 - $27 • Onsite

About The Position

Sotheby’s is seeking a highly organized and detail-oriented Logistics Coordinator to support the movement, intake, and tracking of property across our three New York sites: Long Island City (LIC), York Avenue, and the Breuer Building. This role blends logistics coordination with registrar-adjacent responsibilities and plays a vital part in maintaining the accuracy, condition, and timely handling of property throughout its exhibition lifecycle—from initial transfers to return.
The Logistics Coordinator will assist with loop truck scheduling, coordinate property transfers for exhibitions and Private Sale, book the Breuer dock, and perform property intake and “lite” condition verification. The ideal candidate will be proactive, flexible, and deeply collaborative across departments.

Requirements

• Bachelor’s degree or equivalent work experience
• 1–3 years of experience in logistics, registrar support, or collections management in an art, gallery, or museum setting
• Strong understanding of art handling, condition reporting, and inventory tracking
• Highly organized with excellent record-keeping and communication skills
• Comfortable working across multiple sites with shifting priorities
• Collaborative, team-oriented, and solutions-driven
• Flexibility to work overtime and weekends as required

Nice To Haves

• Experience with inventory databases and internal scheduling systems preferred

Responsibilities

• Maintain detailed records of all property transferring from LIC and York Avenue to the Breuer for exhibitions and Private Sale appointments.
• Track piece count, tagging, condition status, and documentation to ensure accuracy and accountability.
• Coordinate return transfers following exhibitions, reconciling paperwork and ensuring safe repackaging.
• Communicate regularly with Inventory Control, Registrar, and Specialist teams to ensure clear handoffs and status updates.
• Ensure works are handled according to Sotheby’s safety and security protocols.
• Support Art Handlers and Project Leads with information, access, and updated schedules.
• Partner with cross-departmental teams to support pre-sale activities across multiple locations, aligning logistics and workflow to meet shifting priorities and deadlines.
• Conduct “lite” condition verification upon arrival of works at the Breuer or York Avenue.
• Confirm piece count, tagging, pre-existing conditions, and accuracy of shipping documentation.
• Photograph incoming works and maintain visual condition records in internal systems.
• Collaborate with the Registrar and Inventory teams to reconcile discrepancies and ensure audit readiness.
• Cross-train in other Logistics areas and provide support across Registrar functions as needed, promoting operational flexibility and a team-first mindset.
• Assist the Logistics Manager in scheduling Sotheby’s loop truck for ad hoc and sale-specific transfers between LIC, York Avenue, and the Breuer.
• Ensure proper documentation, timing, and communication of all scheduled transfers.
• Monitor delivery timelines and escalate delays or conflicts as needed.
• Maintain detailed records of all property transferring from LIC and York Avenue to the Breuer for exhibitions and Private Sale appointments.

Benefits

• Employees in this role may be expected to work overtime, and will receive additional pay at the applicable overtime rate.
• Successful candidates will be eligible for benefits as required by law.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level