Logistics Coordinator

Pengate Handling Systems•York, PA

14h

About The Position

Pengate Handling Systems is hiring a highly organized, customer-focused Logistics Coordinator to support the daily operations of its Logistics Department. The role coordinates the movement of material handling equipment, parts, and related materials across the company’s branch network, with a focus on efficient transportation and excellent service for internal and external customers. The Coordinator works with company drivers, third-party carriers, and teams across Service, Sales, Parts, Operations, and branch locations. The role includes arranging deliveries and shipments, monitoring transportation activity, maintaining documentation and records, resolving issues, and identifying ways to improve logistics processes and control costs. Transportation activities must comply with DOT regulations, safety standards, and company policies.

Requirements

Strong organizational and time-management skills, with the ability to manage multiple priorities.
Excellent verbal and written communication skills.
Strong problem-solving and critical-thinking abilities in a fast-paced operational environment.
Customer-focused mindset and commitment to exceptional service.
High attention to detail and follow-through.
Ability to remain calm under pressure and adapt to changing priorities.
Collaborative approach and excellent interpersonal skills.
Proficiency with Microsoft Office Suite, including Excel and Outlook.
Ability to analyze transportation needs and recommend process improvements.
Associate degree preferred; an equivalent combination of education and experience will be considered.
1–3 years of experience in logistics coordination, transportation operations, dispatching, fleet management, supply chain, or a related operational support role preferred.

Nice To Haves

Working knowledge of DOT regulations, freight documentation, and transportation compliance.
Experience coordinating deliveries, scheduling transportation, or managing freight movement in a service-oriented environment.
Experience working with transportation carriers, route planning, equipment scheduling, or fleet operations.

Responsibilities

Coordinate inbound and outbound transportation across all Pengate branch locations.
Schedule equipment deliveries, pickups, transfers, and customer shipments to maximize transportation efficiency.
Monitor shipments from dispatch through final delivery and proactively communicate status updates, delays, and changes.
Coordinate daily transportation schedules using company drivers and third-party carriers.
Source and secure competitive freight rates when outside transportation is required.
Work with Service, Sales, Parts, Operations, and branch personnel to prioritize transportation needs.
Prepare and maintain bills of lading, delivery paperwork, permits, and transportation records.
Ensure transportation activities comply with DOT regulations, safety standards, and company policies.
Resolve scheduling conflicts, delivery discrepancies, and customer concerns in a timely and professional manner.
Track transportation metrics and maintain accurate operational records and reporting.
Identify opportunities to improve logistics processes, increase efficiency, and reduce transportation costs.
Build strong cross-departmental partnerships and provide outstanding customer service.