Logistics Coordinator

Zero Impact Solutions•Costa Mesa, CA

31d•$28 - $32•Onsite

About The Position

This role is in-office, Monday - Friday, 8:30 AM to 5:00 PM in Costa Mesa, CA. We are seeking a highly organized and detail-oriented Logistics Coordinator to manage the end-to-end flow of materials, tools, and equipment across multiple construction sites. This role acts as the primary liaison between construction teams, procurement, and vendors to ensure the timely and efficient delivery of materials, maintain accurate inventory levels, and uphold quality standards. The ideal candidate will be proactive, collaborative, and experienced in inventory control, procurement processes, and logistics coordination.

Requirements

Experience: Proven experience in materials management preferably within the construction industry
Skills: Strong organizational analytical and problem-solving skills
Technical Proficiency: Proficient in inventory management software and tools
Interpersonal Abilities: Excellent communication and interpersonal skills with a focus on collaboration
Education: Preferred 5+ years in construction related field or degree in supply chain management.
Experience: Proven experience in materials management preferably within the construction industry.
Skills: Strong organizational analytical and problem-solving skills.
Technical Proficiency: Proficient in inventory management software and tools.
Must have a strong knowledge of inventory management material tracking and auditing.
Prior inventory management experience on industrial or commercial construction.

Nice To Haves

OSHA 30 certification a plus.
Proficient in engaging effectively with individuals at all levels, including C-level executives.
Experience working with Smartsheet is preferred
Knowledge of construction processes, safety regulations, and building codes.
Process-oriented; with experience in developing a process to keep track of multiple projects at one time. From scheduling meetings to capturing the next steps and efficiency improvements, all the way to the time of delivery/completion
Experience multitasking, and working in a fast-paced, demanding environment
Excellent spelling, grammar, and editing skills required
Excellent communication (verbal and written) and interpersonal skills required
Ability to perform well independently as well as part of a team
Ability to develop strong relationships with all levels of employees

Responsibilities

The role involves liaising with various teams overseeing transportation of materials, inventory of tools and supplies, company truck fleet and ensuring timely deliveries
Collaborate closely with various departments to support all material management activities and site inventory management
Serve as primary liaison between the construction teams and the Procurement team regarding tools, equipment, and inventory
Communicate with vendors, suppliers and construction team to ensure proper delivery times that align with construction delivery schedules
Become proficient in the use of various elements of the Procurement process
Assist in the generation processing and collection of applicable documentation and Warranty Claims
Provide guidance to Foremen and Project Managers for processing and filing of ordering documentation
Prepare and distribute daily receiving and inventory reports to project team
Update tools, equipment and material tracker daily and provide to team
Develop and maintain a good working relationship with subcontractors; vendors and construction team to strengthen company position
Assist the construction management team in displaying and promoting the company values and culture while representing the company in professional manner.
Ensure that materials meet quality standards and are delivered on time to support project schedules
Identifying equipment/material shortages with supply chain management team.
Maintain an up-to-date database of staged received material and equipment to report to management
Ensure all procurement activities align with company safety policies and quality standards
Regularly review supplier performance discrepancies within material deliveries and report to management
Attention to detail ensuring deliveries match paperwork and anticipated quantities on a tracking tool
Conduct inventory audits and address discrepancies promptly
Ensure proper handling and storage of materials to prevent damage or loss
Collaborate with project teams to resolve any material quality issues that arise
Maintain detailed records of material quality assessments supporting quality control
Logistics Coordination and Distribution
Ensure that materials are stored safely and securely on-site supporting easy access for teams
Maintain accurate documentation related to procurement inventory and material usage
Attention to detail ensuring deliveries match paperwork and anticipated quantities on a tracking tool.
Ensure proper handling and storage of materials to prevent damage or loss.
Candidates should have experience in logistics and inventory management
Strong communication skills and proficiency in Microsoft Office are required
Must have a strong knowledge of inventory management material tracking and auditing
Knowledge of Procurement and Material Management processes