Logistics Coordinator

ECOVYST CATALYST TECHNOLOGIES LLC•Portland, OR

4d•$58,000 - $72,000•Onsite

About The Position

The Logistics Coordinator for Ecoservices in Portland, OR is responsible for supporting daily plant operations through administrative, logistics, procurement, billing, inventory, production reporting, and customer service activities. This position serves as a key resource for maintaining accurate records, coordinating shipments and raw material deliveries, supporting plant personnel, and ensuring efficient administrative processes while helping the site achieve its operational and safety objectives. The scheduled hours for this position are 6:00 a.m. to 2:30 p.m., Monday through Friday, with shared weekend on-call responsibilities.

Requirements

High School Diploma or GED required
Four or more years of administrative experience in a manufacturing, industrial, chemical, refinery, or related environment
Experience supporting logistics, shipping, receiving, inventory, billing, procurement, or plant operations activities
Proficiency with Microsoft Office applications, including Excel, Word, Outlook, and PowerPoint
Strong organizational skills with the ability to manage multiple priorities and deadlines
Strong data entry, recordkeeping, and documentation skills
Basic math, reading, and writing skills
Excellent verbal and written communication skills
Strong customer service and interpersonal skills
Ability to work independently and collaboratively in a fast-paced operational environment
Demonstrated attention to detail and commitment to accuracy
Understanding of safe work practices and commitment to maintaining a strong safety culture
Ability to support on-call responsibilities as needed

Nice To Haves

Experience in chemical manufacturing, industrial operations, or process manufacturing environments
Experience with accounts payable, procurement, inventory control, and production reporting
Experience with SAP and ADP systems
Experience supporting Human Resources, Safety, or Operations functions at a plant site
Familiarity with HSES programs, compliance requirements, and audit activities

Responsibilities

Plan, schedule, monitor, bill, and review daily trucking activities utilizing SAP
Coordinate daily loading and unloading schedules based on customer orders and production requirements
Review daily delivery schedules with plant management and operations teams
Resolve customer, carrier, and vendor inquiries regarding shipping and receiving activities
Maintain spreadsheets and records related to deliveries, inventories, maintenance activities, and supply chain operations
Manage customer and corporate communications and provide administrative support as needed
Support customer service activities and resolve issues in a timely and professional manner
Perform month-end shipping, receiving, and production reconciliation activities
Process product billing and ensure timely confirmation and reconciliation of invoices
Audit shipping, receiving, and billing documentation for accuracy and completeness
Perform data entry for production, shipments, inventories, tank levels, and operational reporting
Coordinate procurement activities, including purchase requisitions, purchase orders, and receipt of materials and supplies
Plan, order, and receive raw materials to support production requirements
Process employee timecards utilizing ADP and maintain employee records
Support plant-level Human Resources activities, including onboarding, benefits administration, and return-to-work coordination
Assist with Health, Safety, Environmental, and Security activities, including maintaining records and coordinating employee physicals
Support basic site IT coordination activities involving computers, monitors, servers, and related equipment
Monitor and coordinate visitor, vendor, and contractor access to the plant
Maintain organized and secure filing systems and employee emergency contact information
Coordinate employee engagement events, plant meetings, training sessions, holiday functions, and wellness initiatives
Perform accounts payable duties, including invoice processing, company credit card reconciliations, and check requests
Participate in production meetings, audits, compliance initiatives, and continuous improvement activities
Support, promote, and enforce HSES policies, procedures, and compliance requirements
Participate in shared on-call coverage as required