Logistics Coordinator / Logistics Specialist

Graycor Family of Companies • East Alton, IL

2d

About The Position

The Logistics Coordinator / Logistics Specialist is responsible for end-to-end logistics, materials management, vendor coordination, and storage yard operations on project sites. This role ensures the timely availability of materials and equipment, strict adherence to safety, cost control, KPI performance, and seamless coordination with clients, vendors, and internal teams. The position involves managing project logistics functions for inbound and outbound shipments, developing and managing materials-related responsibilities between various groups including Procurement, Expediting, Data Interface, Project Management, Client requirements, Partner (JV) requirements, and Sub-Contractors. This role requires interfacing and communicating with project and home office management, reporting staff, project crafts, expediting, and support services. The specialist will maintain OS&D (Over Short or Damage) and MSO (Miscellaneous Shipping Order) documentations and logs. Additionally, they will be responsible for the PM (Preventive Maintenance) tracking system and the issuance/entry of work orders for inventory equipment requiring PM. Craft PM Staff may be assigned to the Materials Manager if directed by Project Management. The role involves coordinating material and equipment management efforts with Suppliers, Construction, Procurement (Expediting, Logistics, etc.), and Suppliers. The Logistics Coordinator will manage the material management team in day-to-day operations, systems, and procedures, and develop and distribute reports for internal and external recipients.

Requirements

• End-to-end logistics management
• Materials management
• Vendor coordination
• Storage yard operations
• Timely availability of materials and equipment
• Adherence to safety
• Cost control
• KPI performance
• Coordination with clients, vendors, and internal teams
• Inbound – outbound shipment management
• Interface and communication with various stakeholders
• OS&D and MSO documentation and logging
• PM tracking system management
• Work order issuance and entry for PM
• Coordination with Suppliers, Construction, and Procurement
• Management of material management team
• Report development and distribution

Nice To Haves

• Craft PM Staff may be assigned to Materials Manager if directed by Project Management

Responsibilities

• Manage project Logistics functions for inbound – outbound shipments
• Develop and manage materials related responsibilities between Procurement, Expediting, Data Interface, Project Management, Client requirements, Partner (JV) requirements, and Sub-Contractors
• Interface and communicate with project and home office Management, reporting Staffs, project Crafts, Expediting and Support Services
• Maintain OS&D (Over Short or Damage) and MSO (Miscellaneous Shipping Order) documentations and logs
• Responsible for PM (Preventive Maintenance) tracking system and issuance – entry of work orders for inventory equipment requiring PM
• Coordinate material and equipment management efforts with Suppliers, Construction, Procurement (Expediting, Logistics, etc.) and Suppliers
• Manage material management team in day-to-day material management operations, systems utilized and procedures
• Develop and distribute reports for internal and external recipients

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed