Logistics Coordinator & Fleet Dispatch

Peterson Farms Inc•Byron Center, MI

2d•Hybrid

About The Position

JVC Enterprises, LLC is a truckload freight carrier that engages in interstate commerce & transportation of fresh, frozen and dry freight. JVC Enterprises, LLC is a wholly owned subsidiary of Peterson Farms Family of Companies located primarily in Shelby, MI 49455. The Backhaul Coordinator and Fleet Dispatch position is primarily responsible for arranging transportation shipments in the marketplace with the intention of getting JVC Enterprises fleet trucks back to our home terminal in Byron Center, MI.

Requirements

High school graduate or equivalent
Ability to work remotely if needed
Ability to use computer with proficiency
Excellent organizational and record keeping skills.
Reliability/Dependability
Safety Awareness
Work Standards
Respects Diversity
Teamwork

Nice To Haves

Associate’s & Bachelor’s degree preferred
1-3 years of relative experience in the transportation field preferred
1-3 years of relative experience in the manufacturing field preferred
Must have knowledge and experience with Excel, DAT, MyCarrierPortal, Carrier 411, and FMCSA SAFER.
Knowledge of current market trends and where to find information regarding them; fuel included
Knowledge of DOT weight restrictions, HOS regulations, and other market constraints regarding freight shipments

Responsibilities

Track and Trace Shipments – daily check the status of drivers (on time/late) at start of day & notify brokers or consignee/receiver of any late status. Reschedule if necessary and update TMS & team on any changes that are needed or already made. Relay to dispatch any updates needed that may affect future scheduled loads.
Hours of Service – understand FMCSA/DOT Hours-of-Service regulations and check drivers HOS needs and apply available hours to respective backhaul selections. Shipments must be attainable with existing hours-of-service limitations.
Secure & Dispatch Backhauls – Utilizing contacts or DAT Loads, obtain information and book freight backhauls for JVCE drivers to get back to Byron Center area or Shelby, MI (49455) area. This includes minimizing deadhead miles, ensuring driver has required hours, negotiating rates better than $1 per mile, ensuring quick turnarounds with one pickup and one delivery, and managing rate confirmations, paperwork, and POD & BOLs.
Data Entry - Must be able to work with existing TMS system (Prophecy) to enter load information into system. This entails building the booked load into Prophecy – driver, origin/destination addresses, pickup and delivery dates/times, division, pickup/PO #’s, driver, and equipment. This also includes attaching load paperwork, updating loads with changes, and changing load statuses.
Communication – Drivers, Team Members, Brokers. This includes sending backhaul loads to drivers via tablet and text, confirming receipt, talking to them as needed, attaching load tenders to emails, sending rate confirmations, and sending signed rate confirmations to brokers.
Paperwork and Details – Lumpers/EFS/Paperwork. Include all relay, EFS, lumper charges and any other details that pertain to loads in the TMS (Prophecy). Assist dispatch team collecting paperwork from drivers as needed.
On Call Duties – Rotation (compensated). There is a rotation for on-call duties for off-hours, weekends, and holidays where the on-call associate is provided with a phone for drivers to call if issues occur during off-hours. The Backhaul Coordinator & Fleet Dispatch associate is expected to be involved in the rotation with the other team members.