Logistics Compliance Administrator

FastTrack Staffing•Jacksonville, FL

1d•Onsite

About The Position

The Inventory Control & Logistics Administrator will be responsible for supporting the logistical operations of the company by coordinating and overseeing various administrative tasks. The ideal candidate for the Inventory Control & Logistics Administrator will be proactive, strong organizational skills, attention to detail, and able to work locally and regionally at a fast pace. This position will functionally report to the Sr. Inventory Control and Logistics Supervisor. Pay: $20-$25/hr depending on experience

Requirements

Bachelor’s Degree in relevant field or a minimum of 4 years of experience in logistics, purchasing, customer service, warehouse management and/or inventory control in lieu of Bachelor’s Degree
Understanding of Incoterms and Harmonized Tariff Schedule.
Excellent organizational skills and ability to multi-task in a fast-paced, dynamic environment
Excellent communication and interpersonal skills
High degree of reliability and integrity; detail oriented
Skilled in MS Office applications (Advanced Excel, Word and PowerPoint)
Experienced in ERP Systems, preferably SAP but not required
Ability and willingness to travel domestically, up to 20%
Willing to submit to a drug test and background check.

Nice To Haves

Prior experience in logistics, customs brokerage, or trade compliance is a plus.

Responsibilities

Engage in direct communications with 3PL providers, warehouses, and global logistics team regarding day-to-day logistics and inventory activities.
Manage, organize, and create standardized documentation for incoming shipments.
Collect, and archive Commercial shipping documents from vendors.
Accurately maintain daily shipment status and tracking report for incoming materials.
Prepare and send broker instructions (including ISF, entry instructions, and post-entry updates) in a timely and accurate manner.
Conduct daily CF7501 entry reviews to ensure accuracy, completeness, and compliance with U.S. Customs regulations.
Maintain organized records and logs of all reviewed entries and correspondence.
Support the Trade Compliance team with additional tasks such as data entry, reporting, and document management.
Escalate any compliance risks or irregularities to the supervisor promptly.
Promptly provide requested shipping documents to 3PL providers, warehouses, and cross-functional teams.
Receive and review vendor invoices for accuracy, completeness, and adherence to contractual agreements.
Maintain accurate and up-to-date records of vendor payments, including invoices, payment dates, amounts, and payment methods used.
Reconcile payment records with financial statements to ensure accuracy and completeness.
Ensure compliance with company policies, accounting standards, and regulatory requirements in all vendor payment processes.
Prepare periodic reports on vendor payments, outstanding invoices, and financial metrics for internal review and audit purposes.
Respond promptly to vendor inquiries regarding payment status, discrepancies, or payment-related issues.
Cultivate positive relationships with vendors by ensuring timely and accurate payments and addressing concerns professionally.
Perform quarterly or as required cyclic inventory inspection at 3PL warehouse
Collaborate with cross-functional teams to integrate logistics with business systems or processes, sales, operations/order management, finance and logistics partners.
Contribute to the continuous improvement of logistics processes and procedures.
Perform all other duties as required.