Logistics Clerk

Austal USA•Mobile, AL

5d•Onsite

About The Position

Support all administrative aspects for the Logistics Department. Monitor and maintain logistics manning schedules and headcount in conjunction with managers, foreman, and supervisors. Compile and maintain various required documentation. Create weekly reports for submission to key member of the Austal organization. Work with Logistics Traffic Lead performing freight invoice coding. Engage multiple departments including, Logistics, Supply Chain, Project Management, and Accounting to ensure company freight invoices are accurately coded, approved, and submitted for payment. Perform daily collection, scan, and cataloging of logistics documents to ensure prompt availability. Handle all clerical duties. Collect and enter data in Austal ERP systems as required. Work with department managers and foreman to maintain departmental supplies. Track and reconcile departmental budget –processed requisitions, purchase orders and Cap Ex’s and compare actual expenses vs the Budget and report discrepancies to Manager. Maintain Employee Contact List and distribute as needed periodically. Post or distribute notices of Internal Job Postings, special events or company announcements. Create requisitions and enter into IFS. Assist with scheduling all employees for required training, meetings and appointments. Update/reconstruct department documents and templates as needed. Ensure that company policies and procedures are understood and adhered to. Establish working relationships with multiple departments and promote and advocate a positive outlook, conducive to high productivity and pride in work.

Requirements

High school diploma/GED required.
Minimum of two (2) years’ experience in an administrative role with similar responsibilities required.
Must be able to follow directions and with limited supervision.
Proficiency in all Microsoft Applications required, working knowledge of PowerPoint.
Excellent time management skills.
Strong organizational and interpersonal skills.
Ability to prioritize tasks and be self-motivated.
Willing to work in a team environment and maintain harmony with all employees.
Skilled in performing with accuracy and attention to detail.
Ability to work effectively under pressure.
Organizational skills a must.
Able to provide proof of US Person Status.
No felony convictions of Theft/Deception or Violent crimes within seven years from disposition date.
No felony convictions of Drug crimes within three years from disposition date.
Willing to submit to a drug screen.
Willing to submit to a background check.

Nice To Haves

Marine industry product knowledge a plus.

Responsibilities

Support all administrative aspects for the Logistics Department.
Monitor and maintain logistics manning schedules and headcount in conjunction with managers, foreman, and supervisors.
Compile and maintain various required documentation.
Create weekly reports for submission to key member of the Austal organization.
Work with Logistics Traffic Lead performing freight invoice coding.
Engage multiple departments including, Logistics, Supply Chain, Project Management, and Accounting to ensure company freight invoices are accurately coded, approved, and submitted for payment.
Perform daily collection, scan, and cataloging of logistics documents to ensure prompt availability.
Handle all clerical duties.
Collect and enter data in Austal ERP systems as required.
Work with department managers and foreman to maintain departmental supplies.
Track and reconcile departmental budget –processed requisitions, purchase orders and Cap Ex’s and compare actual expenses vs the Budget and report discrepancies to Manager.
Maintain Employee Contact List and distribute as needed periodically.
Post or distribute notices of Internal Job Postings, special events or company announcements.
Create requisitions and enter into IFS.
Assist with scheduling all employees for required training, meetings and appointments.
Update/reconstruct department documents and templates as needed.
Ensure that company policies and procedures are understood and adhered to.
Establish working relationships with multiple departments and promote and advocate a positive outlook, conducive to high productivity and pride in work.